Office Manager Job at Amaiden Energy Nigeria Limited

 Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

We are recruiting to fill the position below:

Job Position: Office Manager

Job Locations: Lagos and Port Harcourt, Rivers
Employment Type: Full Time
Category: Auxiliary and Support Services
Job Nature: Standard

Job Description

• The Office Manager will be responsible for managing the administrative functions of the office, coordinating daily operations, and ensuring the efficient running of the organization.
• This role requires exceptional communication, organizational, and technical skills.

Key Responsibilities
Operational Management:

• Oversee day-to-day office operations, ensuring smooth functioning and efficiency.
• Develop, implement, and review policies, procedures, and systems to enhance productivity.
• Manage office supplies, maintenance, and facilities.
• Coordinate travel arrangements, meetings, and events.

Client and Stakeholder Relations:

• Serve as primary point of contact for clients, stakeholders, and vendors.
• Build and maintain strong relationships through effective communication.
• Respond to inquiries, resolve issues, and provide timely solutions.
• Ensure client satisfaction and feedback.

Administrative Tasks:

• Manage calendars, schedules, and appointments.
• Coordinate meetings, conferences, and training sessions.
• Facilitate internal communication among teams and departments.
• Collaborate with staff to achieve organizational goals.
• Prepare and distribute meeting materials, agendas, and minutes.
• Maintain accurate records, files, and databases.
• Develop and disseminate internal communications, newsletters, and updates.
• Represent the organization at external events (as required).

Job Requirements
Education:

• Bachelor’s Degree in Business Administration, Management, or a related field.

Experience:

• 3 - 5 years of experience as an Office Manager or similar role.
• Proven track record of success in managing day-to-day operations.

Skills:

• Excellent communication, interpersonal, and customer service skills.
• Strong organizational, time management, and problem-solving abilities.
• Tech-savvy with proficiency in Microsoft Office and other productivity tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong leadership and team management skills.

Personal Attributes:

• Proactive, adaptable, and flexible.
• Results-driven with high attention to detail.
• Positive attitude, professionalism, and integrity.