Personal Assistant (PA) to the Hospital Administrator Job at St. Dominic Catholic Hospital

St. Dominic Catholic Hospital is a 64 bed hospital located in Ogungbade, off New Ife road Ibadan. St Dominic Catholic Hospital is the vision of the Dominican Sisters of St Catherine of Siena (Italy). We offer various medical services such as: General medicine, internal medicine, O & G, Laboratory, and Radiology, to mention just a few. The hospital is run in collaboration with foreign partners. We are registered and licensed by the Corporate Affairs Commission and the Ministry of Health. Also, we are accredited by the NHIS as both primary and secondary healthcare providers.

We are recruiting to fill the position below:

Job Position: Personal Assistant (PA) to the Hospital Administrator
Job Location: Ibadan, Oyo
Employment Type: Full-time
Reports to: Hospital Administrator

Job Summary

• The Personal Assistant to the Hospital Administrator provides administrative support to the Hospital Administrator, ensuring the smooth operation of the administrator's office.
• The PA serves as a liaison between the administrator and various stakeholders, including hospital staff, patients, and external partners.

Key Responsibilities
Administrative Support:

• Manage the administrator's schedule, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Maintain accurate and up-to-date records and files.

Communication and Correspondence:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Respond to routine inquiries and provide information to stakeholders.
• Prepare and edit reports, presentations, and other documents.

 Liaison and Coordination:

• Serve as a liaison between the administrator and hospital staff, patients, and external partners.
• Coordinate with other departments and teams to ensure effective communication and collaboration.
• Facilitate meetings and events, including logistics and arrangements.

Confidentiality and Discretion:

• Maintain confidentiality and handle sensitive information with discretion.
• Ensure that all correspondence and communications are handled in a professional and confidential manner.

Special Projects:

• Assist with special projects and initiatives, as assigned by the administrator.
• Conduct research, gather data, and provide analysis to support the administrator's decision-making.

Requirements

• Education: Bachelor's Degree in Business Administration, Healthcare Administration, or related field.
• Experience: 3 - 4 years of experience as a personal assistant or administrative professional in a healthcare setting.

Skills:

• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong analytical and problem-solving skills.

Working Conditions:

• Work is performed in an office environment.
• Must be able to work in a fast-paced environment, with multiple priorities and deadlines.

Salary
N70,000 - N150,000 / month.

Method of Application
Interested and qualified candidates should send their Application Letter and CV to: adm.sdchib2019@yahoo.com using the Job Position as the subject of the mail.