Secretary / Executive Assistant Job at Kalosbiblion Ventures

Job Position: Secretary / Executive Assistant

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• To be responsible for providing strong Secretarial function and ensuring the smooth functioning of the MD office.

Job Summary

• Schedule meetings and manage calendar.
• Answer telephones and respond to inquiries via telephone or email
• Book meetings, set up conference calls and take messages and minutes during meetings
• Organize and distribute messages from the office of the MD.
• Prepare and mail outgoing correspondence.
• Plan and confirm travel arrangements, including flights, accommodation and ground transportation.
• Write emails, memos and letters, as instructed by the MD
• Implement and/or develop office procedures and record systems.
• Manage communications between the MD and internal and external clients
• Assist with presentations and reports.

Qualifications and Experience

• HND in Secretarial studies or equivalent; additional certification or training is a plus
• 5 years of relevant industry experience.
• Proven experience as a secretary, administrative assistant, or similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and prioritize tasks
• Professional demeanor and strong interpersonal skills
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Attention to detail and problem-solving skills
• Previous work experience in Medical laboratory and diagnostic industry will be an added advantage.

Method of Application
Interested and qualified candidates should send their Application (stating how your skills, knowledge and experience make you suitable, and addressing the person specifications expected for each position) and CV in Microsoft Word to: ksbiblion@gmail.com and copy recruitment@chayimds.com using the Job Position as the subject of the mail.

Note: The application/suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.