Secretary Job at Benmaris Limited

Benmaris Limited started as a professional manpower providers, financial consultants and general works contractor in 2007. It is a wholly owned Nigerian Company. Over the years, it has undertaken many challenging projects and accumulated skills, know-how and experiences in Facilities Management, Procurement and Supply Services, Design and Build Solutions, Project Management Services, Building Construction and related engineering works.

We are recruiting to fill the position below:

Job Position: Secretary
Job Location: Lagos
Employment Type: Full Time

About the Role

• Provide secretarial and administrative support
• Manage correspondences & chrono codes
• Co-ordinate interface services with other divisions (e.g. logistics management)
• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register
• Co-ordinates travel arrangements for GM+ and/or team.
• Raises & follows up mission order requests for the team
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel Record Keeping
• Is aware and ensures effective quality control and record keeping of all documents handled
• Organises logistics for team as required
• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
• Prepares and communicates DoA announcements.
• Prepares such letters as are in relation to the division’s activities to external parties.
• Handles all divisional correspondences (distribution of gifts, letters, etc.)
• Manages divisional stationery and office consumables.
• Supports to raise SPRs for team as required.

Requirements

• HND / B.Sc in Secretarial Studies, Administration or Management Science.
• 1 - 2 years of experience in any role, for a general secretary.
• 3 - 5 years of experience for GM+
• Proficient use of Microsoft office tools.