Senior Events Officer Job at AfriLabs

AfriLabs is the largest pan-African network of innovation and Technology hubs with 174 members across 45 African countries. Our mission is to support the growth of technology hubs and their communities to raise high potential entrepreneurs that will stimulate economic growth and social development in Africa. Our vision is an African continent characterized by open collaboration, African made solutions and jobs for all driven by technology, innovation, and entrepreneurship.

We are recruiting to fill the position below:

Job Position: Senior Events Officer
Job Locations: Abuja
Employment Type: Full-time

Job Role

• We are seeking to recruit a Senior Events Officer to join the team and provide high-level strategic support to the Events department  while taking ownership of deliverables within the department and the organisation extensively.
• To be successful in this role, you should have strong organisational skills, top-notch event management skills, the ability to manage time and meet deadlines, and strong report-writing skills.
• The candidate should be proactive, forward-driven driven and result-oriented.

Responsibilities

• Develop and implement a comprehensive plan for the AfriLabs Annual Gathering and other ecosystem events, including logistics, timelines, and resource requirements.
• Oversee the end-to-end execution, ensuring a seamless and memorable experience for participants.
• Develop and manage event budgets, tracking expenditures, and ensuring cost-effectiveness.
• Negotiate contracts with vendors and suppliers to secure favourable terms and manage expenses within budgetary constraints.
• Track event finances, provide budget reports, and offer support for production and technical aspects.
• Activity-based Financial report (ABC)
• Plan, manage, and execute AfriLabs ecosystem events, including conferences and City Meet-Ups.
• Develop content, concept notes, and event plans.
• Conduct a thorough evaluation of the event, gathering feedback and preparing a comprehensive post-event report with recommendations for future improvements by preparing timely and technical reports of all AfriLabs events.
• Collaborate with internal teams to align the event with organizational goals and objectives.
• Assist in developing best practices, conducting reviews, and preparing reports for management.
• Research venue options, schedule events, and manage room layouts/seating arrangements.
• Work with the communications team to develop a marketing strategy, implementing promotional activities to enhance attendance and increase visibility.
• Lead event planning and production meetings, coordinating with the Communications Team.
• Liaise with external stakeholders, including partners, sponsors, and speakers, to ensure their active participation and support.
• Coordinate logistical aspects of the event, including vendor engagement, venue selection, transportation, accommodation, and catering.
• Oversee on-site operations to ensure smooth event flow and handle any unforeseen challenges.
• Engage and manage vendors, collaborating with the Operations department.
• Collaborate with the programme team to integrate thematic content into the event agenda.
• Coordinate session schedules, speaker logistics, and participant engagement activities.
• Create and manage event sponsorship packages, soliciting and securing sponsorships.
• Organise and manage invitation, registration, and attendee check-in processes.
• Collaborate with the Communications and Member Services department for speaker engagement and content management during AfriLabs events.
• Coordinate virtual events and recommend appropriate virtual platforms.
• Manage on-site production and clean-up, securing volunteers, and overseeing staff.

Qualifications

• Bachelor's Degree in Business Administration, International Relations or any other related field.

Experience:

• 5 years of experience in Event Management and corporate management.
• Proven experience in planning and executing large-scale events, preferably with a Pan-African focus.
• Familiarity with Pan-African issues and cultural sensitivities.
• Project Management and Coordination.

Skills:

• Strong organizational, budget and project management skills.
• Capacity to perform effectively in a fast-paced environment with the ability to meet deadlines.
• Ability to work independently and as part of a team.
• Self-motivated.
• Excellent communication and interpersonal  skills
• Project management skills
• Extensive knowledge and experience with Google Suite Tools.
• A positive and proactive attitude towards work.
• Proficiency in event management software and tools.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: jobs@afrilabs.com using the Job Position as the subject of the mail.