Strategic Executive Assistant

Schedule Management

This may include setting up travel, meetings, speaking engagements and other appointments for the CEO. In addition to making appointments, this involves ensuring there are no scheduling conflicts and ensuring maximum effectiveness and time utilization in the CEO's calendar.

Office Management

These responsibilities involve overseeing the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly. Tasks may range from keeping up with office supply inventory to negotiating leases and purchasing agreements to providing coaching and management supervision for clerical employees.

Communications

This role manages the flow of information to members of the executive leadership team. This includes developing and organizing meeting agendas, communicating with employees, customers, suppliers, other company and other stakeholders. The person in this role plays a key role in building our company s reputation with employees, customers, investors and other stakeholders. In this role it will be critical to maintain cordial and respectful relationships with all stakeholders. To be successful in this role the candidate must understand the importance of their role in influencing the culture, working environment and brand across the organization.

Information Preparation

This role may be involved in preparing and formatting information for internal and external distribution. This may include compiling data for reports, creating computerized presentations, writing reports, editing, proofreading and other information preparation duties. In carrying out this work the person in this role needs to research, collect or prepare documents, verify the facts, ensure completeness and have materials ready in a timely manner.

Data Analysis

Using a combination of computer and critical thinking skills the individual will need to analyze data and create reports that enhance decision making across various areas of the business.

Managing Complexity

There are times when the person in this role will need to juggle many tasks simultaneously. Success in this role will require the individual to plan, prioritize and manage multiple tasks with multiple deadlines. They will be expected to delegate responsibility for efficient and time-bound management of activities. They will need to delegate and/or supervise and coordinate support functions, while ensuring completion of all tasks.

Discretion

The individual in this role will have access to information about many forms of confidential and sensitive information. Being able to maintain confidentiality and exercise discretion is essential for success in this role.

Key Qualities and Skill Sets required for success in the position:

• Accountability
• Trustworthy
• Multitasking Abilities
• Proactive
• Flexibility
• Team Player
• Organizational Skills
• Communications Skills
• Planning & Execution Skills
• Troubleshooting
• Detail-oriented
• Project Management
• Tactful
• Decision - Making abilities
• Disciplined
• Innovative Approaches