Account / Office Manager

Our client is an international Security, Risk management and Support services group that identifies and manages risk for reputable organisations globally.


Job Title:  Account/Office Manager

MAIN JOB TASKS AND RESPONSIBILITIES
ACCOUNTING

• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure an accurate and timely monthly, quarterly and year end close.
• Ensure the timely reporting of all monthly financial information.
• Assist the Controller in the daily banking requirements.
• Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like.
• Work with the Controller to ensure a clean and timely year end audit.
• Supervise the general ledger group to ensure all financial reporting deadlines are met.
• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development of staff.
• Support Controller with special projects and workflow process improvements.
• Ensure the accurate and timely processing of positive pay transactions.
• Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
• Supports budget and forecasting activities.
• Collaborates with the other finance department managers to support overall department goals and objectives.
• Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Advises staff regarding the handling of non-routine reporting transactions.

OFFICE OPERATIONS

• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Allocate available resources to enable successful task performance.
• Co-ordinate office staff activities to ensure maximum efficiency.
• Monitor and maintain office supplies inventory.
• Review and approve office supply acquisitions.
• Manage internal staff relations.
• Maintain a safe and secure working environment.
• Provide training to new and existing staff as needed.
• Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
• Design and implement filing systems.
• Ensure filing systems are maintained and current.
• Establish and monitor procedures for record keeping.
• Ensure security, integrity and confidentiality of data.
• Oversee adherence to office policies and procedures.
• Analyse and monitor internal processes.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency.

Education and Experience

• BSC Accounting; and or Affiliate of Chartered Accountant would be an added advantage.
• 3 -4 years administrative and supervisory experience
• Knowledge of business and management principles.
• Computer skills and knowledge of office/Account software packages.
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of clerical practices and procedures.

• COMPENSATION: Highly Attractive