Admin Executive Job at AACE Food Processing & Distribution Limited

AACE Foods is into food processing, packaging, marketing and distribution of nutritious and tasty products made from the best of West Africa’s fruits, herbs, vegetables and cereals. The main product lines consist of spices, spreads, sauces and complimentary food that excite and satisfy institutional, commercial and retail customers across Nigeria.

We are recruiting to fill the position below:

Job Position: Admin Executive
Job Location: Ogun
Employment Type: Full-time

Job Summary

• The Admin Executive will oversee all administrative functions to ensure smooth operations within the organization while also providing personal assistant support to the Managing Director (MD).
• The ideal candidate must be highly organized, able to manage multiple tasks simultaneously, and possess excellent planning, execution, and time management skills.
• This role requires a proactive and experienced professional who can maintain confidentiality, communicate effectively, and support the MD’s daily and strategic needs.

Responsibilities
Administrative Management:

• Oversee general office administration to ensure smooth daily operations.
• Maintain effective filing systems (digital and physical) and ensure documentation is up-to-date and easily accessible.
• Manage office supplies, equipment, and service providers to ensure efficiency and cost-effectiveness.
• Coordinate office logistics, including travel arrangements, accommodation bookings, and event planning for meetings or corporate events.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence, ensuring timely and accurate responses.

Personal Assistant Duties:

• Provide comprehensive personal assistance to the MD, including managing the
• MD’s calendar, scheduling meetings, and organizing travel plans.
• Assist in preparing materials for meetings, presentations, and reports as required by the MD.
• Handle confidential matters with discretion, ensuring sensitive information is protected.
• Act as a liaison between the MD and internal/external stakeholders, ensuring efficient communication and follow-up on key actions.
• Support the MD in managing key projects by monitoring deadlines, tracking progress, and coordinating with relevant teams.
• Assist in organizing and executing key initiatives that support the MD’s business objectives.

Meeting Coordination:

• Schedule, organize, and prepare for internal and external meetings, including taking minutes, preparing agendas, and following up on action items.
• Manage virtual and in-person meeting logistics to ensure successful execution.

Method of Application
Interested and qualified canddiates should send their CV to: recruiting@aacefoods.com using the Job Position as the subject of the email.