Admin Officer Job at Health+Solve Limited

Health+Solve Limited - Our client, a 137 bed specialist Hospital and Medic-care Centre located in Otukpo, Benue State is currently recruiting for qualified, motivated and experienced professionals to fill the position below:

Job Position: Admin Officer
Job Location: Benue

Job Description

• The Admin. Officer is responsible for overseeing various staff units to ensure they perform their duties efficiently, meet various operational targets & other agreed performance indicators while providing general administrative services to support smooth daily operations across the Organization.

Main Duties and Responsibilities
Administration:

• Supervise and co-ordinate the daily activities the various Support Services Teams (Drivers, Gardeners, Janitors/Cleaners and Utility Officers) to ensure they conduct their activities properly and efficiently. Organize a filing system for important and confidential company documents.
• Inventory Management; manage supplies and consumables, placing orders for new stock as required.
• Create and maintain the Unit’s Filing (paper & electronic) systems and maintain and update relevant company databases.
• Prepare reports and presentations with statistical data as assigned.
• Answer relevant queries by management, employees and external personnel e.g. vendors
• Identify areas of improvement and propose/escalate corrective actions to Executive

Management through the Line Manager. Fleet Management:

• Responsible for overseeing general logistics and the management of the Organization’s Fleet allocating and monitoring the use of company vehicles in an efficient manner.
• Liaise with the Accounts Department to arrange monthly fuel and diesel allocation for Company vehicles and generator(s), monitor and analyze fuel & diesel consumptions for the Company’s vehicles and submit required reports to Management.
• Conduct periodic inspections of company vehicles and their drivers to ensure the vehicles, the drivers’ uniforms and general standards are in line with corporate policies & image.
• Ensure the proper registration of all Company vehicles and the prompt renewal of all vehicle documents.
• Ensure the repair and maintenance of all vehicles in the Fleet.

Logistics:

• Collect and distribute official correspondence (e.g. letters and packages).
• Oversee and ensure all deliveries to and from the Company are properly prepared & packaged for safe shipment.
• Communicate with, and supervise the Company’s logistics/courier service providers to ensure prompt pick-up and delivery of shipments at all times.
• Keep accurate logs and records of stock transport orders, haulage tracking logs, waybills etc.
• Track and analyze mis-shipments to ensure against future occurrences.
• Coordinating protocol services for staff and guests by making transportation/accommodation arrangements.
• Arrange logistic and other support in relation to in-house and external events as required.

Personal Attributes & Physical Demands:

• Must be able to use office management software like MS Office (MS Excel and MS Word, specifically).
• Should be detail-oriented, reliable, responsible and mature; able to demonstrate supervisory skills, leadership capabilities, emotional intelligence and common-sense.
• Very good written and verbal communication skills.
• Strong organization skills with a problem-solving attitude.
• Must be able to work under pressure and multi-task, able to handle several issues at the same time to deliver results & meet deadlines.
• Able to constantly demonstrate professionalism, integrity and initiative, in order to build credibility and trust with colleagues, vendors/contractors/suppliers and superiors.

Education, Qualifications & Experience
Education:

• HND or Bachelor’s Degree or equivalent in Business Administration or related field of study from a recognised institution.
• Post Graduate Studies Professional qualifications from/membership of a relevant recognised body or relevant postgraduate degree would be an added advantage

Previous Experience:

• 2-4 years’ relevant work experience as an Administrative Officer or similar role Solid knowledge of typical office procedures Past work experience in the medical/healthcare services space is preferable.

How to Apply
Interested and qualified candidates should send their CV to: healthworldjobs@gmail.com using the Job Title as subject of the mail.