Administrative Assistant Job at Ades Ventures Nigeria Limited

Ades was incorporated in 2004 and has been trading in the Royal Borough of Greenwich since then. Firstly as distributors of dried and smoked fish, and in 2006 the company expanded into selling catering supplies before opening the Cash & Carry in 2007. The company is managed by a dedicated team with extensive experience in the food industry and has maintained an excellent reputation in the industry over many years.

Our aim is to make top quality African and Caribbean foods and drinks accessible and affordable to consumers in and around London, the United Kingdom and in the EU.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Ibadan, Oyo
Job Type: Full Time

Role Description

• This is a full-time on-site role for an Administrative Assistant at Ades Ventures Nigeria Ltd in Ibadan.
• The Administrative Assistant will perform clerical duties such as data entry, managing phone calls, email correspondence, , scheduling appointments and maintaining administrative projects .
• The Administrative Assistant will provide executive Administrative Assistance and support to the management team and staffs as needed.

Job Duties / Description 

• Provide high-level administrative support
• Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepare summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Coordinates and schedule travels, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Performs other general clerical and secretarial duties as requested
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.
• Maintain digital and electronic records of employees.
• Serve as point of contact with service providers and administrators.
• Perform orientations and update records of new staff.
• Performs other related duties as assigned

Qualifications

• B.Sc / HND in Business Administration, Office Administration or any Management related field
• Minimum of 3 years in Office Administration
• An MBA or any Professional Certification is an added advantage
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Strong Administrative Assistance and Clerical Skills
• Excellent organizational and time-management skills
• Ability to problem-solve and work independently
• Experience in the food industry is an advantage
• Excellent Phone Etiquette and Communication Skills
• Experience providing Executive Administrative Assistance is an advantage
• Proficient in Microsoft Office Suite
• Bachelor's degree in Business Administration or related field is an advantage

Essential Skills:

• Detail-oriented and professional.
• Exceptional communication and organizational skills 
• Excellent written and verbal communication skills.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Demonstration of sound work ethics
• Advanced knowledge of administrative record-keeping
• Exceptional interpersonal and customer service skills
• Proven ability to work within a cross-departmental team
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of office equipment – telephones, printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Possess cultural awareness and sensitivity
• Extremely proficient with Microsoft Office Suite.
• Ability to work independently and reliably.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Method of Application
Interested and qualified candidates should forward their CV to: admin.nig@adesfoods.com using the Job Position as the subject of the email.