Administrative Assistant Job at KKY'S Collections

At KKY'S Collections, we're passionate about connecting employers with the best talent to drive their business success. As a leading outsourcing and recruitment firm, we take pride in our ability to understand the unique needs of our clients and provide personalized solutions that meet their specific requirements.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary

• An Administrative Assistant provides essential support to ensure smooth and efficient office operations. The role requires organizational, communication, and multitasking skills to assist with various administrative tasks, facilitate workflow, and help manage office functions.
• This position typically reports to office managers, executives, or department heads, and the responsibilities can range from scheduling and communication management to document preparation and office coordination.

Key Responsibilities
Office Management and Organization:

• Maintain a clean and organized office environment.
• Order and manage office supplies, ensuring stock levels are adequate.
• Organize and manage office equipment maintenance and repairs as needed.
• Oversee filing systems (physical and digital) to ensure documents are organized and easy to retrieve.

Scheduling and Calendar Management:

• Coordinate and manage calendars for executives or teams.
• Schedule appointments, meetings, and events, ensuring all relevant parties are informed.
• Send reminders and ensure any required documents or resources are prepared for meetings.

Communication and Correspondence:

• Answer phone calls and direct them to appropriate individuals.
• Respond to emails, inquiries, and other forms of communication promptly and professionally.
• Handle incoming and outgoing mail and packages.
• Draft and proofread professional correspondence, memos, and reports.

Meeting and Event Coordination:

• Schedule, organize, and assist in meetings, conferences, or company events.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate logistics such as room bookings, catering, or other resources for events.

Document and Data Management:

• Prepare, format, and edit reports, presentations, and documents.
• Maintain and update databases, spreadsheets, and company records.
• Assist in the preparation of financial reports, invoices, and budgets as needed.

Human Resources and Staff Support:

• Assist with employee onboarding, including document preparation and scheduling.
• Maintain staff attendance records and assist in payroll processing.
• Coordinate staff training or development sessions.

Customer and Client Support:

• Greet visitors and clients, providing them with appropriate assistance or directing them to relevant personnel.
• Maintain positive relationships with clients, vendors, and external partners.
• Handle customer service inquiries and escalate issues when necessary.

Financial Assistance (if applicable):

• Assist with basic bookkeeping tasks like tracking expenses, invoicing, and managing petty cash.
• Process invoices and assist with budget tracking.

Other Administrative Tasks:

• Provide general administrative support to different departments or teams as required.
• Assist with special projects or ad-hoc tasks as assigned.
• Manage travel arrangements for staff, including booking flights, accommodation, and transportation.

Qualifications and Skills
Education & Experience:

• High School Diploma required; associate’s Degree or Bachelor’s degree preferred.
• 1 - 3 years of experience in an administrative or office support role preferred.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software or tools (e.g., Google Workspace, Slack, etc.).
• Basic knowledge of bookkeeping and financial systems (if applicable).

Communication Skills:

• Strong written and verbal communication skills.
• Ability to interact professionally and courteously with clients, visitors, and colleagues.

Organization & Time Management:

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Ability to meet deadlines and handle unexpected changes or challenges.

Problem-Solving & Initiative:

• Strong attention to detail and proactive approach to resolving issues.
• Ability to anticipate needs and take the initiative in completing tasks.

Confidentiality & Discretion:

• Maintain confidentiality regarding sensitive information.
• Handle all tasks with professionalism and integrity.

Work Environment:

• The role typically takes place in an office setting.
• Work hours are generally standard (9 AM - 5 PM), with occasional overtime depending on workload or project deadlines.

Physical Requirements:

• Ability to sit for long periods and use a computer.
• Occasional lifting of office supplies or equipment (up to 25 lbs).

Opportunities for Growth:

• An Administrative Assistant can potentially advance to higher-level administrative roles, such as Office Manager, Executive Assistant, or Operations Coordinator. Continuing education and skill development may also provide opportunities for promotion.

Salary
N90,000 - N150,000 monthly.

Method of Application
Interested and qualified candidates should send their CV and Resumes to: adunniteesconsult@gmail.com using the Job Position as the subject of the mail.