Administrative Assistant Officer Job at Proportion Construction and Dredge Works Nigeria Limited

Proportion Construction and Dredge Works Nigeria Limited is in the business of construction built on a foundation of hard work and dedication specializing in General Contracting, Construction Management, Design-Build, Consulting, and Concrete. We diversify our strategy to span from Agency, Real Estate Development, Road/Rail, and Bridge Construction to Dredging but we do so with a higher purpose. We maintain a commitment to integrity, collaboration, wisdom, quality, value, sustainability, and safety. From coast to coast, we've staked our reputation on our ability to deliver on each of these and pledge to settle for nothing less.

We are recruiting to fill the position below:

Job Position: Administrative Assistant Officer

Job Location: Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and proactive Administrative Officer to join our team at Proportion Construction Works NigeriaLimited.
• The Administrative Officer will be responsible for overseeing day-to-day administrative functions, ensuring the smooth operation of office activities, supporting senior management, and ensuring compliance with company policies.
• The ideal candidate will have experience in office management, a keen eye for detail, and the ability to work in a dynamic and fast-paced environment.

Key Responsibilities

• Manage and maintain office operations, including managing office supplies, equipment, and facilities.
• Assist in the preparation and monitoring of budgets, expense reports, and financial documentation.
• Assist in onboarding new employees and managing administrative HR-related tasks such as timesheets, leave schedules, and employee records.
• Handle correspondence, emails, and phone calls, ensuring timely communication with internal and external stakeholders.
• Prepare and distribute reports, presentations, and documentation for meetings or official purposes.
• Coordinate meetings, travel arrangements, and other logistical needs for senior management and staff.
• Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality.
• Liaise with vendors and suppliers for procurement, service delivery, and maintenance.
• Support the execution of projects by providing administrative and logistical assistance.
• Ensure compliance with company policies, regulatory requirements, and health and safety standards.

Qualifications and Requirements

• Bachelor's Degree in Business Administration, Management or a related field.
• 3-5 years of proven experience in administrative roles.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to manage competing priorities and work under pressure in a fast-paced environment.
• A proactive approach with a strong sense of responsibility and professionalism.
• Familiarity with procurement and logistics processes is an added advantage.

Personal Attributes:

• Team player with strong interpersonal skills.
• Problem-solving and critical thinking abilities.
• High level of integrity and reliability.
• Ability to maintain confidentiality and handle sensitive information.

Method of Application
Interested and qualified candidates should send their CV and cover letter to: hr@proportionworks.com using "Application for Administrative Officer" as the subject of the mail.