Administrative Clerk Job at U.S Consulate

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Administrative Clerk - All Interested Candidates

Announcement Number: Lagos-2023-085
Job Location: Lagos
Hiring Agency: Consulate General Lagos
Series/Grade: LE - 0105 6
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-NA

Overview


  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM - FP is 8.  Actual FP salary determined by Washington D.C.
    • All Interested Applicants / All Sources
  • Security Clearance Required: Public Trust - Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period.

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Duties

  • Incumbent serves as the principal administrative support person for the Motor Pool and reports directly to the Motor Pool Supervisor, operating independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, ensuring other staff members may be more effective.
  • The Motor Pool provides vehicular and boating support for the International Cooperative Administrative Support Services (ICASS) to over 85 USDH, 350 Locally Employed (LE) staff representing five US Federal Agencies.
  • The incumbent also is the primary record keeper for reporting Motor Pool statistics to ICASS.
  • The Motor Pool consists of a supervisor, deputy supervisor, four dispatchers, and more than 60 employees - all of whom depend on the administrative assistant.

Qualifications and Evaluations
Education Requirements:

  • Completion of secondary school is required.

Experience:  

  • Minimum of two (2) years of office administration and/or office management work experience is required.

Job Knowledge:  

  • Must have good knowledge of office management, applicable instructions and procedures. 
  • Knowledge of Nigerian road regulations and Boat operation on the waterways is required. Good knowledge of standard office procedures is required.

Evaluations:

  • This may be tested. Please specify your level of proficiency in the language listed.

Language:  

  • Good working knowledge in writing/reading/speaking English is required.

Skills and Abilities:

  • Numerical skills to calculate and prepare ICASS billings for agency payment is required.
  • Ability to work with MotorPool team to resolve vehicle odometer issues and collate and submit monthly fuel quantity in FMIS is required.
  • Skill at organizing multiple and varied tasks into an achievable system quickly and accurately with minimal supervision to complete duties on time is required.
  • Skill in basic computer skills and skill in working positively with colleagues to promote harmony, cooperation, and good morale with people from varied backgrounds is required.
  • Professional judgment and experience to make decisions within appropriate areas of responsibility that move projects forward and enable timely achievement of section goals, including knowing when it is necessary to seek guidance from more experienced employees is required.
  • The job holder must have held a driver's license for at least five years.

Equal Employment Opportunity (EEO):  

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  
  • A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
  • The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary
NGN 6,404,761 (USD 36,195 ) / Per Year

Application Instruction

  • All candidates must be able to obtain and hold a Public Trust clearance.
  • To apply for this position, click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process. For more information on how to apply visit the Mission internet site.

Required Documents

  • To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit
  • Secondary School Certificate
  • Driver’s License

Eligible Family Member Applicants:

  • Copy of Sponsor's Orders/Assignment Notification (or equivalent)
  • Passport copy
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.


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