Administrative Manager Job at APM Terminals

APM Terminals is the global terminal operating arm of the A.P. Moller-Maersk Group. APM Terminals operates a Global Terminal Network of 76 operating port and terminal facilities and 117 Inland Services operations in 59 countries around the globe.

We are recruiting to fill the position below:

Job Position: Administrative Manager

Ref: R166196
Job Location: Port Harcourt, Rivers

About the role

• We’re looking for an experienced and proactive Administrative Manager to lead and coordinate our administrative operations at WACT Onne.
• This role is central to ensuring smooth day-to-day office management, expatriate support, travel coordination, and vendor relationships.
• The ideal candidate will be highly organized, people-focused, and passionate about creating efficient systems that support our teams and enhance employee experience.

Key responsibilities include

• Oversee immigration processes for expatriates and guests, including visas, permits, renewals, and regulatory compliance
• Manage company housing, including leasing, maintenance, inspections, and vendor coordination
• Supervise light vehicle drivers and ensure safe, timely staff transportation
• Coordinate travel arrangements for staff and guests, including flights, accommodation, and documentation
• Maintain relationships with travel agents, hotels, and service providers to ensure quality and cost-effective solutions
• Administer company phones, modems, and staff equipment policies
• Ensure timely maintenance of office facilities and appliances in collaboration with the facility team
• Monitor and report on administrative expenses, prepare budgets, and support finance audits
• Maintain inventory of office supplies and consumables, ensuring seamless procurement and delivery
• Manage security access cards and liaise with the security department for camp access and logistics
• Archive contracts and documents securely for easy access and retrieval
• Support internal events and training logistics within and outside the terminal
• Collaborate with cross-functional teams to enhance staff welfare and operational efficiency.

What we’re looking for

• University Degree is preferred
• Minimum of 4 years of experience in administrative management within a large office or operational environment
• Lean-minded: we are looking for someone who brings a strong mindset of continuous improvement – someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day
• Strong communication skills with a structured, detail-oriented approach
• Excellent time management and organizational abilities
• Ability to exercise discretion and sound judgment in handling sensitive information
• Proficiency in Microsoft Office Suite
• Collaborative mindset and ability to work effectively with diverse teams
• Fluent in English, both spoken and written