ADMINISTRATIVE OFFICER

We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management.

The Administrative Officer's responsibilities include:

• Welcoming visitors and clients,
• Overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents.
• You should also be able to organize flights, transportation, and accommodation for company executives.
• To be successful as an Administrative Officer, you should display good phone etiquette and a thorough understanding of office management procedures.
• Ultimately, a top-performing administrative officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner.

RESPONSIBILITIES:

• Answering telephone calls, responding to queries, and replying to emails.
• Preparing expense reports and office budgets.
• Managing office supplies and ordering new supplies as needed.
• Systematically filing important company documents.
• Forwarding all correspondence, such as letters and packages, to staff members.
• Scheduling meetings and booking conference rooms.
• Hiring maintenance vendors to repair or replace damaged office equipment. 
• Assisting the HR department with job postings and interviews.

REQUIREMENTS:

• High school diploma or GED.
• Bachelor's degree in business administration or business management is advantageous.
• Proven experience working in an office environment.
• Proficiency in all Microsoft Office applications.
• Working knowledge of business management.
• The ability to multitask. 
• Excellent organizational skills. 
• Effective communication skills.