Administrative Officer Job at Urban Rocks Development Company Limited

Urban Rocks Development Company Limited is a reputable and dynamic real estate firm based in Enugu, specializing in property development, sales and lettings, property management. Committed to providing exceptional real estate solutions within Enugu and the surrounding areas, we pride ourselves on our integrity, innovation, customer focus. We are seeking a highly organized and motivated Administrative Officer to join our team and contribute to our continued success.

We are recruiting to fill the position below:

Job Positon: Administrative Officer

Job Location: Enugu
Employment Type: Full-time

Job Summary

• The Administrative Officer plays a crucial role in ensuring the smooth and efficient day-to-day operations of Urban Rocks Development Company Limited in Enugu. 
• This position requires a proactive, highly organized, and detail-oriented individual with excellent communication and interpersonal skills. 
• The Administrative Officer will be responsible for a range of administrative and clerical tasks, providing vital support to our real estate agents, project managers, and other staff, ultimately contributing to a seamless and professional experience for our clients and partners.

Responsibilities
General Office Administration:

• Manage and maintain office supplies and equipment relevant to a real estate development environment (e.g., project plans, marketing materials, site access documents).
• Handle all incoming and outgoing correspondence, including phone calls, emails, and physical mail, often related to property inquiries, project updates, and stakeholder communication.
• Maintain organized filing systems for project documents, client records, contracts, permits, and other important information (both physical and digital).
• Schedule and coordinate meetings, site visits, presentations, and internal team meetings.
• Serve as a key point of contact for clients, potential buyers, investors, contractors, and other stakeholders, providing information and directing inquiries appropriately.
• Prepare agendas, take minutes during meetings, and follow up on action items, particularly those related to project timelines and deliverables.
• Ensure the office environment in our Enugu location is presentable and conducive to productivity.
• Communication and Stakeholder Relations:
• Assist in preparing project proposals, marketing materials, and presentations.
• Maintain and update client and stakeholder databases and contact information.
• Support the team in maintaining positive relationships with all stakeholders.

Project Support:

• Assist project managers with administrative tasks related to ongoing developments.
• Help track project timelines, budgets, and documentation.
• Coordinate with consultants, contractors, and suppliers as needed.
• Assist in the preparation of project reports and updates.
• Financial and Record-Keeping Support:
• Process invoices related to project expenses, marketing, and operational costs.
• Maintain accurate records of financial transactions and documentation.
• Assist with basic bookkeeping tasks and the preparation of financial reports (as needed).
• Maintain employee records and ensure compliance with relevant regulations.

Other Duties:

• Manage the office calendar and coordinate schedules for key personnel.
• Assist with organizing company events and stakeholder engagement initiatives.
• Perform other administrative and clerical duties as required to support the real estate development operations in Enugu.

Qualifications and Experience

• High School Diploma, Associate's Degree, or Bachelor's Degree in Business Administration, Project Management, or a related field.* Minimum of 2 years of administrative experience, preferably within the real estate or construction/development industry.]
• Proven ability to manage multiple tasks and prioritize effectively in a dynamic environment.
• Excellent organizational and time management skills, with meticulous attention to detail.
• Strong written and verbal communication skills, with a professional and collaborative approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with basic office equipment and software.
• Ability to work independently and as a supportive team member.
• Strong attention to detail and the ability to handle confidential information with discretion.
• Knowledge of the local business environment in Enugu is an advantage.

Desirable Skills:

• Experience with project management software or real estate development-specific software.
• Basic understanding of real estate development processes and terminology.
• Strong problem-solving and analytical skills.
• Ability to take initiative and proactively identify and address administrative needs.

Salary
N100,000 / month. 

Benefits:
Outline the benefits offered by the company, such as salary, potential bonuses, health insurance, paid time off, professional development opportunities related to the real estate development sector, etc.

Method of Application
Interested and qualified candidates are invited to submit their Resume and Cover letter to: admin.hr@pwanlighthouse.com.ng using "Administrative Officer Application - Enugu" as the subject of the email.