Executive Assistant Job at Ascentech Services Limited

Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Isheri, Ogun
Employment Type: Full-time

Position Summary


  • We're seeking an experienced Personal Assistant to support our CEO, managing their schedule, communications, and administrative needs.
  • The ideal candidate will anticipate needs, handle details confidentially and professionally, and work closely with the executive to achieve organizational goals.

Responsibilities
Calendar and Schedule Management:

  • Coordinate complex scheduling, internal/external meetings, events, and travel arrangements.
  • Ensure up-to-date schedules and effective meeting planning.

Communication Handling:

  • Manage executive communications (calls, emails, messages) with professionalism and discretion.
  • Draft, edit, and review correspondence, presentations, and reports.

Travel and Event Coordination:

  • Arrange travel plans (flights, accommodations, transportation, itineraries).
  • Organize company events, meetings, or client gatherings.

Project Management and Support

  • Assist with key projects, tracking progress, timelines, and deliverables.
  • Conduct research, gather data, and prepare reports/presentations.

Document and Records Management:

  • Organize and maintain documents, files, and records.
  • Handle confidential documents, ensuring security and compliance.

Expense Reporting and Budget Management:

  • Track executive expenses and prepare expense reports.
  • Assist with budget tracking and resource allocation.

Relationship Management

  • Build and maintain strong relationships with internal/external stakeholders.

Qualifications

  • BSc/HND in Business Administration, Communications, or related field (preferred).
  • 2 years of experience as an executive assistant or similar role supporting senior leadership.

Skills:

  • Excellent organizational, multitasking, and time management skills.
  • Strong written and verbal communication skills.
  • Proficient in office software (Microsoft Office, Google Workspace).
  • Ability to handle confidential information with discretion.
  • Professional demeanor and proactive attitude.

Personal Attributes:

  • High integrity and professionalism.
  • Strong attention to detail.
  • Ability to work independently and adapt to changing priorities.
  • Positive, proactive, and solutions-oriented mindset.

Salary
N200,000 monthly.

Method of Application
Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using "Receptionist (Isheri)" as the subject of the email.