Executive Assistant Job at Celebrations Cards and Gifts Limited

Celebrations Cards and Gifts Limited is a fun, vibrant, customer-centric and forward-thinking organization that constantly pushes boundaries to help celebrate bonds and special moments through carefully selected gift items and eclectic greeting cards.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Abuja

Details

• We are looking for an 'Executive Assistant' to perform a variety of administrative tasks and support the CEO in the overall strategic leadership, management and smooth operations/execution of business initiatives and activities.
• To be successful in this role, you should be well-organized, possessing great planning and time management skills. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Design. Organize and maintain the office filing system
• Conducts research on prospective business opportunities and evaluates current needs and assembles materials needed for the proposals.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with business prospects.
• Administratively supports the HR team (recruiting support, documents formatting, surveys set up and other administrative tasks).

Requirements

• A first-degree holder in Administration or Social Sciences or other related fields
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Outstanding organizational and time management skills
• Good IT Skills with excellent MS Office proficiency (extremely key)
• Familiarity with collaborative tools such as Slack, Google Docs, etc
• Excellent verbal and written communications skills
• Discretion and confidentiality

Desirable Skills:

• Experienced Administrator/Manager.
• Working unsupervised and self-motivated
• Must be teachable and willing to learn new skills
• Patience and the ability to remain calm under pressure
• Thorough and pays attention to details
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.