Executive Assistant Job at Deloitte

Deloitte is the largest private professional services network in the world. Everyday, approximately 286,200 professionals in more than 150 countries demonstrate their commitment to making an impact that matters. Our West Africa practice serves multinationals, large national enterprises, small and medium-sized enterprises and the public sector across Nigeria and Ghana.

In Nigeria, Deloitte is one of the leading professional services firms, specializing in providing Audit, Tax, Consulting, Risk Advisory and Financial Advisory services. We serve clients in a variety of industries from financial services, consumer, telecommunications, media & technology, energy resources & Industrial and government and public services.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Eti-Osa, Lagos
Employment Type: Full-time

Role Summary

• The overall purpose of the role is to provide administrative support in an effective and efficient manner to Partners/Managers and all staff in the unit.

Responsibilities

• Prepare professional correspondence, financial statement, reports and documents under the direction of the Partners and Managers. 
• Assist the unit leadership to monitor and follow up on staff time charge on a weekly basis.
• Monitor and track staff leave applications by liaising with Managers and Partners to obtain approval for leave on SAP.
• Generate invoice and bills to clients and follow-up on bill collection.
• Initiate and manage client acceptance procedures on the client relationship management system i.e. Phoenix.
• Generate payment vouchers.
• Maintain filing systems for clients’ files.
• Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner.
• Organize and coordinate meetings, conference and travel arrangements.
• Arrange internal meetings, take minutes and keep notes.
• Order and maintain stationery and equipment supplies.
• Maintain schedules and calendars of Partners in the unit.
• Ensure that all office equipment are in working order and that proactive maintenance is routinely carried out to avoid disruption to service.
• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience.
• Undertake any other duty and ad hoc responsibilities appropriate to the post as requested by unit Partners, managers and staff.

Qualifications

• Possess a minimum of Bachelor’s Degree / HND with a minimum of a second class  lower / lower credit in Business Administration, Economics or related courses.
• Have a minimum of 5 years of cognate experience in administration and office management
• Have a minimum of five credits in WASSCE Ordinary Level / NECO subjects or acceptable equivalent examination, including Mathematics and English Language in one sitting only.
• Effective decision making skills.
• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point etc
• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback.
• Sound written and oral communication.