Executive Assistant Job at Femaus Consults

Femaus Consults - We are a dynamic brand dedicated to driving excellence across diverse sectors. We specialize in capacity building, recruitment tailored to elevate businesses and organizations.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Abuja
Employment Type: Full-time

Job Summary

• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO.
• The ideal candidate will be a self-starter with excellent communication skills, the ability to manage multiple priorities, and a strong sense of discretion and confidentiality.
• This role requires a high level of professionalism, efficiency, and the ability to anticipate the needs of the executive and the organization.

Key Responsibilities
Administrative Support:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain and organize files, records, and reports, ensuring confidentiality and accuracy.
• Handle incoming and outgoing communications, including emails and phone calls.

Meeting Coordination:

• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Attend meetings as required, take detailed notes, and follow up on action items.
• Arrange and manage logistics for both internal and external meetings, including venue booking, catering, and technology setup..

Project Management:

• Assist in the planning and execution of special projects and events.
• Track project timelines, deliverables, and budgets, ensuring deadlines are met.
• Liaise with internal teams and external partners to ensure smooth project execution.

Communication and Liaison:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Build and maintain strong relationships with key stakeholders, including clients, partners, and team members.
• Represent the executive in a professional manner, both internally and externally.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion.
• Manage and protect the executive’s personal and professional information

Requirements

• Interested candidates should possess an HND / BSc Degree with 2 - 4 years of work experience. 

Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills and the ability to work independently.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of attention to detail and accuracy.
• Knowledge of graphic design is an added advantage.

Method of Application
Interested and qualified candidates should send their Resume and a Cover Letter detailing their qualifications and experience to: femausconsults@gmail.com using “Executive Assistant” as the subject of the mail.