Executive Assistant Job at HR Hive

TheHRHive - Our client, Aella, is recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time

Description 

• We are seeking an exceptionally skilled and resilient Executive Assistant to provide high-level support to our CEO.
• This role requires an individual who excels at anticipating needs and delivers results with minimal guidance.
• The successful candidate will be the CEO's right hand, managing complex tasks, facilitating critical decision-making processes, and ensuring the CEO's time and energy are optimally allocated

Project Management:

• Lead special projects as assigned by the CEO, such as research initiatives, corporate social responsibility programs, or strategic partnerships
• Develop project plans, track progress, and provide regular status updates
• Collaborate with cross-functional teams to ensure project success

Board Relations:

• Serve as the primary liaison between the CEO and the Board of Directors
• Coordinate board communications, including the compilation and distribution of board materials
• Assist in the preparation of board presentations and reports

Financial and Administrative Support:

• Manage the CEO's expense reports and corporate credit card reconciliations
• Assist in the preparation and monitoring of departmental budgets
• Oversee office management for the executive suite, including supply procurement and vendor management

Executive Calendar Management:

• Manage the CEO's calendar with military precision, optimizing time allocation
• Coordinate complex, multi-time zone scheduling
• Proactively resolve scheduling conflicts and prioritize meetings based on strategic importance
• Prepare detailed briefing materials for each appointment

Communication Management:

• Handle all incoming communications (email, phone, mail) with discretion and efficiency
• Draft, edit, and send correspondence on behalf of the CEO
• Develop and maintain a robust system for tracking and following up on important communications

Meeting and Event Coordination:

• Organize and coordinate high-stakes meetings, including board meetings, investor presentations, and strategic planning sessions
• Prepare comprehensive meeting materials, including agendas, presentations, and supporting documents
• Take detailed minutes and ensure prompt follow-up on action items
• Coordinate domestic and international travel arrangements, including complex itineraries, visa applications, and logistical support

Qualifications
Education and Experience:

• Bachelor's Degree in Business Administration, Finance, or related field; MBA preferred
• 8+ years of experience as an executive assistant, preferably in the financial services or microfinance sector
• Proven track record of supporting C-level executives in high-growth, fast-paced environments

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with project management software (e.g., Asana, Trello, JIRA)
• Ability to analyze and present data effectively

Soft Skills:

• Exceptional organizational and time management skills
• Superior written and verbal communication abilities
• Cultural sensitivity and ability to work effectively in a diverse, global environment
• Strong analytical and problem-solving capabilities
• Ability to maintain strict confidentiality and exercise impeccable judgment
• Resilience and ability to thrive under pressure and tight deadlines.

Salary
N500,000 - N900,000 monthly.

Method of Application
Interested and qualified candidates should send their Applications to: thehrhive@gmail.com using the Job Position as the subject of the mail.

Note

• Only candidates who meet all requirements will be considered.
• Due to the high volume of applications, only shortlisted candidates will be contacted for an initial phone screening.
• Candidates who are available for immediate employment will also be given priority.