Executive Assistant Job at HR Hive
TheHRHive - Our client, Aella, is recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time
Description
- We are seeking an exceptionally skilled and resilient Executive Assistant to provide high-level support to our CEO.
- This role requires an individual who excels at anticipating needs and delivers results with minimal guidance.
- The successful candidate will be the CEO's right hand, managing complex tasks, facilitating critical decision-making processes, and ensuring the CEO's time and energy are optimally allocated
Project Management:
- Lead special projects as assigned by the CEO, such as research initiatives, corporate social responsibility programs, or strategic partnerships
- Develop project plans, track progress, and provide regular status updates
- Collaborate with cross-functional teams to ensure project success
Board Relations:
- Serve as the primary liaison between the CEO and the Board of Directors
- Coordinate board communications, including the compilation and distribution of board materials
- Assist in the preparation of board presentations and reports
Financial and Administrative Support:
- Manage the CEO's expense reports and corporate credit card reconciliations
- Assist in the preparation and monitoring of departmental budgets
- Oversee office management for the executive suite, including supply procurement and vendor management
Executive Calendar Management:
- Manage the CEO's calendar with military precision, optimizing time allocation
- Coordinate complex, multi-time zone scheduling
- Proactively resolve scheduling conflicts and prioritize meetings based on strategic importance
- Prepare detailed briefing materials for each appointment
Communication Management:
- Handle all incoming communications (email, phone, mail) with discretion and efficiency
- Draft, edit, and send correspondence on behalf of the CEO
- Develop and maintain a robust system for tracking and following up on important communications
Meeting and Event Coordination:
- Organize and coordinate high-stakes meetings, including board meetings, investor presentations, and strategic planning sessions
- Prepare comprehensive meeting materials, including agendas, presentations, and supporting documents
- Take detailed minutes and ensure prompt follow-up on action items
- Coordinate domestic and international travel arrangements, including complex itineraries, visa applications, and logistical support
Qualifications
Education and Experience:
- Bachelor's Degree in Business Administration, Finance, or related field; MBA preferred
- 8+ years of experience as an executive assistant, preferably in the financial services or microfinance sector
- Proven track record of supporting C-level executives in high-growth, fast-paced environments
Technical Skills:
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
- Experience with project management software (e.g., Asana, Trello, JIRA)
- Ability to analyze and present data effectively
Soft Skills:
- Exceptional organizational and time management skills
- Superior written and verbal communication abilities
- Cultural sensitivity and ability to work effectively in a diverse, global environment
- Strong analytical and problem-solving capabilities
- Ability to maintain strict confidentiality and exercise impeccable judgment
- Resilience and ability to thrive under pressure and tight deadlines.
Salary
N500,000 - N900,000 monthly.
Method of Application
Interested and qualified candidates should send their Applications to: thehrhive@gmail.com using the Job Position as the subject of the mail.
Note
- Only candidates who meet all requirements will be considered.
- Due to the high volume of applications, only shortlisted candidates will be contacted for an initial phone screening.
- Candidates who are available for immediate employment will also be given priority.
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