Executive Assistant Job at Maven Technicals Nigeria Limited

Maven Technicals Nigeria Limited was established in 2009 and headquartered in Nigeria, is a leading indigenous Engineering Services provider. We offer a comprehensive range of Engineering Solutions, including Pipe Layout and Fittings for Steam Lines, Chiller Pipelines, Gas Pipelines, Generator Exhaust Systems, Fire Hydrant Protection Systems, and more. Our services also cover the Installation and Maintenance of Boilers, Heat Exchangers, and Generators, as well as the Fabrication and Erection of Ducts, Pressure Tanks, Braithwaite Tanks, Chimneys, Dampers, Silos, Conveyors, Steel Structures, and Platforms. Additionally, we specialize in HVAC Systems, Electrical Installation, Solar Systems, Thermal Insulation (for generator exhausts, tanks, steam, and cold lines), and Soundproofing Solutions.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Alimosho, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a proactive and highly organized Executive Assistant to support the Managing Director.
• The successful candidate will be responsible for managing a broad range of administrative and executive support tasks, ensuring the MD’s time and priorities are effectively aligned with business objectives.
• This role requires a high level of professionalism, discretion, and a strong understanding of technical or project-based environments.

Key Responsibilities

• Executive Support: Provide high-level administrative assistance to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Project Coordination: Liaise with project managers, engineers, and clients to track project timelines, deliverables, and reports as directed by the MD.
• Meeting Management: Organize and prepare materials for internal and external meetings, take minutes, and follow up on action points.
• Communication & Documentation: Draft and review reports, memos, and communications; ensure accuracy and alignment with the firm’s standards.
• Travel & Logistics: Coordinate complex travel arrangements, site visits, and logistics for the MD and project stakeholders.
• Confidential Records Management: Maintain and safeguard confidential documents including contracts, proposals, and legal agreements.

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Secretarial Administration or related discipline.
• Minimum of 1 – 2 years of experience supporting C-level executives, preferably within the engineering, construction, or technical services sector.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an added advantage.
• Ability to understand technical terminology and documentation.
• High level of integrity, confidentiality, and professionalism.

Preferred Attributes:

• Exposure to project-based work environments or engineering project cycles.
• Demonstrated ability to coordinate across teams and work under pressure.
• Problem-solving mindset with keen attention to detail.

Method of Application
Interested and qualified candidates should send their CV and cover letter to: mavenrecruitments@gmail.com using the Job Position as the subject of the