Executive Assistant Job at Nicole Sinclair

Nicole Sinclair is a dynamic Human Resources Consulting firm based in Lagos, Nigeria. Our expertise lies in superior talent attraction services while we partner with our esteemed clients in providing training solutions to develop these talents. Our services are provided for both the local and international markets.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Yaba, Lagos
Employment Type: Full-time

Job Responsibilities

• Be the first point of contact: among executives, clients, and other external stakeholders.
• Book and arrange travel, and accommodation for both private and work trips.
• Accompany the CEO on work and family trips (where necessary).
• Organize the CEO’s personal commitments.
• Manage and explore internal and external communications for the CEO
• Prepare and compile reports, presentations, and correspondence; proposals, pitch decks, and speeches.
• Liaise with managers, executives, and internal stakeholders to ensure alignment on projects, deliverables, and OKRs.
• Manage work and family diaries/schedules, schedule meetings and appointments, and prepare and send agendas and other related documents to attendees.
• Perform research for meetings, take minutes, follow up on detailed action points and track deliverables.
• Manage and coordinate projects, conferences, and events, while keeping track of timelines, deadlines, and other related matters.
• Conduct research and oversee office correspondence.
• Manage databases and filing systems.
• Implement and maintain efficient administrative procedures/systems.
• Collate and file expenses.
• Provide general administrative support.

Requirements

• Minimum of B.A in English, Secretarial Studies, Business Administration or any related discipline
• 5 years prior experience in a similar role
• MS Office, Google Suite, and English Proficiency
• Great oral & written communication skills and reporting skills
• Outstanding project management and organizational skills with a great ability to prioritize and multitask
• Analytical, logical, and critical thinking skills
• Great attention to detail, versatile, action-focused, and unflappable under pressure
• Hard-working, flexible, and adaptable approach to work
• Reliable, discrete and confidentiality
• Ambitious and curious about business trends with great passion to learn and research.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@nicolesinclair.com using the Job position as the subject of the email.