Executive Assistant Job at PaveHQ

At PaveHQ, we believe in leveraging technology to provide flexible, inclusive, and impactful working environments. This policy outlines our approach to hybrid and remote work, ensuring it aligns with our vision to become the foremost EdTech platform for unlocking the potential of young individuals.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Ikeja, Lagos
Employment Type: Full-time

Description

• Efficiently manage the CEO’s calendar, scheduling meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring proper preparation and timely follow-ups.
• Send meeting reminders and manage logistics including agendas, documentation, and action items.
• Assist with completing and submitting applications for awards, speaking engagements, conferences, and partnerships.
• Manage logistics for CEO’s speaking engagements, webinars, and public appearances.
• Arrange domestic and international travel including flights, accommodation, ground transport, and itineraries.
• Handle emai l correspondence, screening and prioritizing messages on behalf of the CEO.
• Draft professional communications, presentations, reports, and other materials as required..
• Liaise with event organizers, ensuring all deliverables and appearances are executed professionally.
• Track deadlines for deliverables such as bios, headshots, talk summaries, and presentation slides.
• Maintain organized filing systems for both physical and digital documents.
• Track ongoing projects and commitments, ensuring timely follow-ups and completion of action points.
• Maintain a system to ensure the CEO remains informed and prepared for upcoming obligations.
• Serve as a gatekeeper and liaison for internal and external stakeholders.

Requirements

• Bachelor’s Degree in Business Administration, Communications, or related field.
• Minimum of 5–7 years of experience as an Executive Assistant or in a similar high-level support role.
• Proven experience supporting C-suite executives in a fast-paced environment.
• Exceptional organizational, multitasking, and time-management skills.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to anticipate needs, solve problems independently, and exercise sound judgment.

Skill:

• A highly organized, proactive, and great at multitasking
• A reliable Executive Assistant to support our leadership team with scheduling, communications, and day-to-day coordination.
• Strong communication & organizational skills
• Tech-savvy & detail-oriented
• Ability to handle confidential information with discretion.
• With at least 5 years of experience as an Executive Assistant