Executive Assistant Job at Sankore Investments
Sankore Investments is a wealth management firm that provides advisory, brokerage, fund management and other investment services to a range of clients including individuals and corporations.
We are recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Ikoyi, Lagos
Employment Type: Full-time
About the Role
- The Executive Assistant has the overall responsibility of providing high-level administrative support to the CEO, ensuring smooth day-to-day operations of the office.
- The individual serves as the primary point of contact for internal and external interactions on all matters pertaining to the Office of the CEO and a liaison to senior management teams; organizes and coordinates external relations efforts; overseas and works independently on special projects from conception to completion.
- The position requires an individual who is self-directing with minimal supervision, creative, and enjoys working within a small, entrepreneurial environment that is mission and results-driven oriented.
- The EA is expected to be highly organized, proactive, and capable of managing multiple priorities.
- This role requires a deep understanding of executive needs, exceptional communication skills, and the ability to handle sensitive and confidential information.
- The Executive Assistant reports directly to the CEO and must be able to work under pressure to handle a wide variety of activities with discretion.
Key Responsibilities
Executive Support:
- Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence, maintaining an organized filing system of paper and electronic documents, arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Screen incoming visitors, phone calls, communication for relevance, prioritization, and importance.
- Draft, proofread, and edit correspondence, reports, and presentations. Respond to emails and inquiries on behalf of the CEO.
- Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Organize and prepare for meetings, including gathering documents, setting up conference calls, and managing meeting logistics.
- Prepare reports and documents required for decision making when required.
- Plan, coordinate, and ensure the CEO's schedule is followed and respected.
- Process and track expenses, ensuring timely submission and adherence to company policies.
- Anticipate needs, manage priorities, and ensure executives’ time is optimized for business-critical tasks.
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Senior Management Liaison:
- Serve as a liaison between executives and internal/external stakeholders, including clients, board members, and staff.
- Participate as an adjunct member of the Executive Team including assisting in scheduling meetings, coordinating the agenda of management meetings and general Team meetings, and attending meetings with the CEO.
- Assists in ensuring that the CEO's bio is kept updated and responds to requests for materials or documents regarding the CEO.
- Edits and completes first drafts for written communications to external stakeholders.
Special Projects:
- Assist with various strategic initiatives and ad-hoc projects as required.
- Provide support on projects by tracking deadlines, following up on action items, and preparing reports.
- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
Event Management:
- Organize and manage high-level events, meetings, and conferences, ensuring all logistics align with the CEO's objectives.
- Oversee invitations, guest lists, and RSVP tracking, ensuring key stakeholders and VIP guests are accommodated and well-informed.
- Develop detailed event agendas and itineraries, coordinating with the CEO and relevant departments to ensure smooth event execution.
- Provide hands-on support during events, handling last-minute changes, and ensuring seamless execution, while prioritizing the CEO’s needs and preferences.
- Prepare post-event reports and feedback analysis.
Minimum Qualifications
- Bachelor's Degree in Business Administration, Law, Communications, or any other related field. Master’s degree is an added advantage.
- 4 - 6 years of experience with a minimum of 3 years of experience supporting C-Suite Executives.
- Experience and Interest in internal and external communications.
- Well-developed quantitative and qualitative skills, including proficiency in Microsoft Office suits such as Word, Excel, PowerPoint and Social Media web platforms.
- Experience working in a corporate setting, particularly within finance or consulting, sectors.
- Familiarity with project management tools and virtual meeting platforms (Zoom, MS Teams).
- Experience managing both onsite and remote executives.
Desired Skills & Attributes:
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including team members, board members and external partners.
- Ability to work independently, exercise good judgment, and maintain confidentiality.
- Expert level written and verbal communication skills.
- Demonstrate proactive approaches to problem-solving with strong decision-making capability.
- Strong leadership and managerial skills.
- Intellectually curious.
- A strong focus on excellence. Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- A thirst for knowledge and learning.
- Demonstrate a deep sense of emotional maturity.
- Highly resourceful team-player.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
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