Executive Assistant Job at Slum2school Africa

Slum2school Africa is a volunteer-driven developmental organization with a vision to transform the society by empowering disadvantaged children to realize their full potential. Founded in 2012, we recognize that there are severe shortcomings in the educational sector in Africa and in this area, seek to improve the lives of Africa's most precious resource - her children.

We provide educational scholarships, create learning spaces and provide other psychosocial support for disadvantaged and vulnerable children in slums and indigent communities through our team of dedicated staff who possess our culture, competence, commitment, and have the right character.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Job Summary

• The Executive Assistant (EA) will provide high-level administrative and strategic support to the Executive Director (ED).
• This includes managing schedules, preparing communications and reports, supporting project follow-through, and coordinating engagements with internal and external stakeholders.
• The EA serves as a key liaison across teams and ensures the ED's office runs efficiently and effectively.

Key Areas of Accountability

• Serve as a central communication liaison, ensuring seamless interaction with internal and external stakeholders.
• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Efficiently manage the Executive Director’s calendar, scheduling, and correspondence.
• Draft, edit, and prepare high-quality documents, reports, and presentations.
• Work with the Executive Director to drive partnership conversations
• Support high level fundraising activities
• Manage organizational administrative and operational activities
• Develop and maintain an organized documentation and filing system for easy access to critical information.
• Oversee logistical arrangements for organizational and executive needs.
• Plan and manage travel logistics, including bookings, itineraries, and travel-related problem-solving.
• Collaborate on speech scripts and talking points to ensure effective delivery.
• Provide logistical and content support to maximize the impact of engagements.
• Schedule and coordinate board meetings, including agenda preparation and minute-taking.
• Coordinate speaking engagements, conferences, and events, ensuring preparedness and professionalism.
• Manage post-event activities such as feedback collection and stakeholder follow-up.
• Research, draft, schedule, book and design presentation materials tailored to specific conferences, audiences andevents.
• Facilitate communication and engagement between the Executive Director and board members.
• Manage relationships with key stakeholders, donors, and partners, maintaining consistent follow-up and recordkeeping.
• Handle sensitive and confidential information with discretion and integrity.
• Represent the Executive Director and the organization with professionalism at meetings and events.
• Uphold the organization’s values and standards in all interactions and communications.
• Assist with tracking organizational goals and performance metrics.
• Support the planning and execution of special projects and initiatives.
• Monitor and evaluate the outcomes of strategic activities, aligning them with broader goals.
• Utilize digital tools for scheduling, documentation, and communication to improve efficiency.
• Identify and implement technology solutions to streamline operations.
• Manage expense reports, budgets, and resource allocations to ensure compliance and cost-effectiveness.

Qualification and experience

• Bachelor’s Degree in Business Administration, Public Administration, or in a related field is required. A higher Degree, such as a Master’s or a relevant program management certification, is an added advantage.
• 4+ years of professional experience in an administrative role reporting directly to upper management.
• Membership of a recognized professional body is an added advantage.
• Proven experience as an Executive Administrative Assistant, Chief of Staff, Senior Executive Assistant or in other secretarial positions.
• Excellent knowledge of MS Office Suites.
• Full comprehension of office management systems and procedures.

Skills and competencies:

• Strategic Thinking: Ability to approach problems analytically, developing data-driven solutions that align with organizational objectives.
• Relationship Management: Excellent interpersonal skills, capable of building rapport and influencing others to achieve desired outcomes.
• Time Management: Exceptional organizational skills, with the ability to juggle multiple projects and deadlines effectively.
• Confidentiality: Strong commitment to maintaining confidentiality and handling sensitive information with integrity.

Salary
N200,000 - N250,000 Monthly.