Executive Assistant Job at Smile360

Smile360 is the leading dental clinic in Nigeria that stands out for its exceptional customer satisfaction. We offer a comprehensive range of first-class Standard Dental services. We are committed to delivering exceptional customer service and top-tier dental care, comparable to global standards.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive administrative support to our CEO.
• The ideal candidate will be a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and ensure smooth operations of the executive office.

Key Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the CEO and internal/external stakeholders, representing the executive office professionally.
• Prepare and coordinate materials for meetings, presentations, and conferences, ensuring accuracy and timeliness.
• Screen and manage communications, including emails, phone calls, and requests for the CEO's time and attention
• Collaborate with other executive assistants and team members to ensure seamless coordination and communication across departments.
• Conduct research, compile data, and prepare reports or briefs for the CEO's review.
• Coordinate special projects and initiatives on behalf of the CEO, working closely with other team members and departments.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Anticipate the needs of the CEO and proactively address them to ensure smooth operations of the executive office.
• Assist with special projects, initiatives, and events as assigned by the CEO.
• Provide general administrative support, including document management, filing, and office organization.

Qualifications

• Bachelor’s Degree in Business Administration, Communications, or related field; Master's degree is an advantage.

Experience:

• 5+ years of experience as an executive assistant supporting C-level executives.

Skills:

• Proficient in Microsoft Office suite and productivity tools, calendar management software, email systems, and other technology platforms
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to adjust to changing priorities and unexpected situations.
• Ability to remain calm under pressure and maintain a positive attitude.
• Proactive problem-solver with a positive attitude and a commitment to excellence.

Benefits

• Competitive salary and performance-based incentives.
• Health insurance.
• Pension
• Professional development opportunities.
• Leave.

Method of Application
Interested and qualified candidates should send their Resume and a Cover Letter outlining their qualifications and relevant experience to: jobs@smile360ng.com using the Job Title as the subject of the mail.