Executive Assistant to the CEO Job at Waza

Waza operates a B2B payments platform that enables businesses in emerging markets make global payments easily. We are a YCombinator-backed startup with $3m in seed funding and growing at about 30% month-on-month. We are dedicated to solving the inefficient payment systems and Foreign Exchange supply in emerging markets, which can be a significant barrier to business and economic growth. Waza is live in Nigeria and Ghana and are scaling into new markets in the next few months. We are a small team of highly motivated individuals comprising of former founders, 10x engineers, business and legal professionals, building towards making global B2B payments easy and accessible.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the CEO

Job Location: Lagos
Job type: Full-time (Hybrid)

The Role

• We are seeking a detail-oriented and highly organized Executive Assistant to support our CEO.
• In this role, you will act as a trusted partner to the CEO, ensuring seamless coordination of their daily activities and driving efficiency in managing tasks.
• The ideal candidate is proactive, thrives in a fast-paced startup environment, and possesses excellent communication skills.
• This position plays a vital role in supporting Waza’s growth journey.

We are excited to know you if you can handle:

•  Calendar Management: Coordinate and manage the CEO's schedule, ensuring all meetings and appointments are organised and optimized for productivity.
•  Meeting Preparation: Prepare agendas, briefs, and materials for meetings. Attend meetings, take notes, and track follow-ups to ensure action items are completed on time.
•  Travel Coordination: Arrange travel plans, including booking flights, accommodations, and ground transportation, and provide detailed itineraries.
•  Communication Support: Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication. Draft and review emails, presentations, and reports.
•  Project Assistance: Collaborate on special projects and initiatives, helping the CEO execute key priorities efficiently.
•  Administrative Duties: Handle expense reporting, document management, and other administrative tasks to ensure smooth daily operations.
•  Confidentiality: Maintain strict confidentiality regarding all company matters and sensitive information.

What your typical day looks like

• Your day begins with reviewing the CEO’s calendar and preparing for upcoming meetings.
• You ensure all materials for the day are in order, attend a strategy meeting to take notes, and follow up on action items.
• Midday, you might liaise with internal teams to support an ongoing project or coordinate with an external partner for an upcoming event.
• The day ends with consolidating the CEO’s tasks for the next day and ensuring seamless communication between teams.

You might be an excellent fit if you have

• A Bachelor’s Degree or equivalent experience in a related field.
• 3+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• The ability to multitask, prioritize, and manage time effectively.
• Proficiency in tools such as Microsoft Office Suite, Google Workspace, and project management software.
• A proactive mindset with the ability to anticipate needs and solve problems.
• A strong sense of discretion and professionalism.

What We Offer

• Competitive compensation package
• Modern work tools and accessories
• Year-End Bonus at Management's Discretion
• Comprehensive health, dental, and vision insurance
• Lunch at the office (on in-person work days)
• Opportunities for professional development and growth within a rapidly expanding company
• A collaborative and innovative work environment.

Our Hiring Process:

• Initial Interview: The first step is a 30-minute chat with our HR Manager, during which we will get to know each other better. Your basic qualifications, compatibility for the role, and, more importantly, your cultural fit will be assessed. You'll have the opportunity to learn more about our team, the company, and the role you're applying for. Feel free to ask any questions you may have at this stage.
• Technical Assessment: If the initial interview goes well, we will provide you with a technical take-home or co-working project. This project will help us assess your skills and how well they align with the position. You will be required to present your solution/answers to the project to the hiring manager and go through any questions.
• Functional expertise: If both you and the hiring manager are excited about moving forward, you’ll move to this stage of the process, which will assess your theoretical and practical skillsets, approach to problem-solving, articulation, and subject-matter expertise.
• Final Interview: If successful at the functional expertise screening, we will arrange for you to have a final interview with our CEO, Maxwell Obi. This interview will serve as an opportunity for you to gain more insight into our company's vision while allowing the CEO to assess how your mission and vision fit within the organization.
• Offer: If the final interview is successful, our HR manager will extend an offer and guide you through the signing process. Once the offer is accepted, our Administration team will coordinate your onboarding and induction, ensuring a smooth transition before your first day at Waza.