Executive Assistant to the Directors Job at Jott Industries Nigeria Limited

Jott Industries Nigeria Limited is a leading branding and printing company catering to the offline advertising needs of reputable brands through the production of print advertising and promotional materials for over 30 years.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Directors

Job Location: Lagos
Employment Type: Full-time

Description

• The Executive Assistant (EA) will provide high-level administrative support to the Directors, ensuring smooth day-to-day operations, effective communication, and efficient management of schedules, meetings, and projects.
• This role requires exceptional organizational skills, discretion, ability to handle multiple priorities and anticipate needs in a fast-paced environment.

Key Responsibilities
Executive & Administrative Support:

• Provide day-to-day administrative and secretarial support to the Directors.
• Manage Directors’ calendars, appointments, meetings, and travel arrangements.
• Screen, prioritize, and manage incoming calls, emails, and correspondence.
• Prepare, review, and edit documents, reports, presentations, and meeting materials.
• Take accurate minutes during board and management meetings and ensure timely circulation.

Coordination & Communication:

• Act as a key liaison between the Directors and internal departments, clients, and external stakeholders.
• Coordinate meetings, workshops, and events involving the Directors.
• Follow up on action points, deadlines, and decisions made by the Directors.
• Ensure smooth communication flow between management and staff.

Confidentiality & Compliance:

• Handle sensitive and confidential information with the highest level of discretion.
• Maintain organized and secure filing systems for documents, contracts, and records.
• Support compliance with internal policies, procedures, and corporate governance standards.

Operational & Strategic Support:

• Assist in tracking projects, initiatives, and performance updates for the Directors.
• Support preparation of strategic documents, proposals, and business plans.
• Conduct basic research and compile information as required.
• Anticipate Directors’ needs and proactively resolve administrative challenges.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 3–5 years of experience as an Executive Assistant or Personal Assistant to senior executives.
• Experience supporting multiple executives or directors is an added advantage.

Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Ability to perform well under pressure and meet tight deadlines.

Personal Attributes:

• Proactive and highly dependable.
• Discreet and trustworthy.
• Well-presented with strong interpersonal skills.
• Flexible and adaptable in a dynamic work environment.

Method of Application 
Interested and qualified candidates should send their CV to: recruitment@jottltd.com using the Job Position as the subject of the mail.