Executive Assistant to the Managing Director Job at FIRST Exploration & Petroleum Development Company Limited

FIRST Exploration & Petroleum Development Company Limited (FIRST E&P) is a Nigerian oil and gas company that was established in 2011. It started formal business operations on the 1st of July, 2012. FIRST E&P is a deeply technical, commercial and entrepreneurial organization, with full delivery capability across the entire upstream oil and gas value chain.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Managing Director

Job Location: Lagos
Employment Type: Full-time

Description 

• The Executive Assistant to the Managing Director will provide high-level administrative support to ensure the smooth functioning of the office.
• This role involves managing schedules, coordinating meetings, and facilitating communication within and outside the company.
• The ideal candidate must be highly organized, proactive, and capable of handling sensitive information with discretion.

Responsibilities 

• Manage the Managing Director's calendar, schedule appointments, and coordinate meetings while minimizing conflicts.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Act as a liaison between the Managing Director and internal/external stakeholders, maintaining professionalism and confidentiality.
• Conduct research and compile data for reports, as well as assist in special projects as directed by the Managing Director.
• Assist in the onboarding and training of new team members within the MD's office.
• Coordinate travel arrangements, including itineraries, accommodation, and transportation.
• Assist in preparing agendas and materials for meetings, take minutes, and follow up on action items to ensure timely completion.
• Monitor and prioritize communications, responding to inquiries and managing information flow effectively.
• Maintain organized filing systems, both physical and electronic, to ensure easy access to necessary information.
• Manage office supplies and ensure necessary resources are available for daily operations.

Requirements

• Bachelor’s Degree in Business Administration, Communication, or a related field is preferred.
• Minimum of 5 years of experience in a similar role supporting senior executives.
• Proven experience as an Executive Assistant or in a similar administrative role, preferably in the oil and gas industry.
• Exceptional organizational and time-management skills with an ability to prioritize tasks effectively.
• Strong verbal and written communication skills, with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent interpersonal skills with a professional demeanor.
• Ability to adapt quickly to changing priorities and work effectively under pressure.