Executive Secretary Job at Royal Court International school

Royal Court International school Osogbo is one of the best schools in Osogbo with top quality teachers and Facilities management.

We are recruiting to fill the position below:

Job Position: Executive Secretary

Job Location: Osogbo, Osun
Employment Type: Full-time

Job Description

• We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• Executive secretaries must be quick professionals with great time-management and multitasking abilities.
• It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Minimum of HND or BSc / BA in Secretarial Studies or any Business related field.
• Proven experience as executive secretary or similar administrative role
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Outstanding communication and negotiation abilities
• Integrity and confidentiality.

Method of Application
Interested and qualified candidates should send their CV to: royalcourtinternationalschool@gmail.com and copy kaylapetersconsulting@gmail.com using the Job Position as the subject of the mail.