Facility Manager

Job Summary

Responsible for rent/lease renewals; service charge management; pitching and sourcing new property management portfolios, market research and advisory.

l  Oversee the management of the company’s managed properties, including building operations and administration, client/tenant relations, leasing, and financial reporting.

l  Build tenant satisfaction ensuring prompt follow-up on escalated issues, and approving tenant events.

l  Ensure rent leases are renewed when due and all documentations are properly signed and filed

l  Drive traffic to social media sites and manage public engagements on the site

l  Ensure all new occupants receive and sign their lease agreement before moving into the property

l  Prepare detailed monthly, quarterly, and annual property/service charge reports/accounts and budgets forward same to clients and tenants.

l  Work with Finance department to prepare service charge accounts and reviews same for all managed properties

l  Manage vendor relationships with security, janitorial, landscaping, including the bidding process and performance requirements.

l  Recommend changes to rents and fees in accordance with market changes and advise client of same

l  Prepare and develop annual property management operating budget

l  Develop, implement and monitor preventive maintenance and capital improvement plans for all properties under  management.

l  Ensure adherence to federal, state, and Local Government requirements

l  Conduct prospects on site inspections, advising them on the suitability and value of the property of interest

l  Manage performance and responsibilities of direct reports

Qualifications and Experience

l  First degree in Engineering, Estate Management, and any other related field

l  Minimum of eight (8) years of facility management experience as a multi-site maintenance supervisor or higher.

l  Extensive working knowledge of HVAC systems

l  Strong organizational skills and computer knowledge including Excel, and Outlook