Facility Officer Job at Uraga Real Estate Limited

Uraga Real Estate Limited (a Honeywell Group Company) is a real estate company committed to creating long-lasting communities by providing creative and sustainable solutions. The company has over 20 cumulative years of experience in Development and project management, Property and facilities management and Real Estate and asset management. We are at the forefront of transformational and innovative real estate projects, servicing the unique needs of our clients through tailor-made real estate solutions. We invest in and develop structures and facilities across residential, retail offices, industrial/distribution warehouses, other commercial properties as well as hospitality facilities in Nigeria’s real estate market.

We are recruiting to fill the position below:

Job Position: Facility Officer
Job Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• Ensure optimal utility and maintenance of facilities, while providing efficient and effective service to stakeholders.

Principal Duties and Responsibilities
Facility Management:

• Coordinating, scheduling and monitoring service providers and utility companies on delivery of periodic maintenance projects.
• Attend to all customer complaints and proactively pre-empt customer complaints by the implementation of a first-class maintenance, and management culture for all assets and facilities.
• Oversee the management of utilities and ensure prompt processing of required payments to avoid service disruption.
• Ensure all mechanical, electrical, and structural blueprints and diagrams are up to date; maintain catalog of part lists, maintenance manuals, reference books, etc.
• Participate in the development/ update of contingency plans in the event of disaster or damage to the facilities as well as Planning and monitoring the planned preventive maintenance schedule.
• Conduct periodic inspections to examine the conditions of facilities and ensure that maintenance contractors adhere to agreed Service Level Agreements (SLAs).
• Participate in inspections and property walkthroughs with personnel from regulatory bodies.
• Efficient management and periodic reporting on all site activities to the corporate office on expense receivables, payables and petty cash

Inventory Management:

• Manage and maintain the stock inventory, monitor stock and reorder levels for all consumables; and make prompt requisitions to ensure timely supply replenishments and avoid stock-outs.

Principal Duties and Responsibilities

• Periodically evaluate and analyze usage patterns and cost with a view to identifying and recommending improvements.
• Vendor Management and Consumables
• Effectively manage internal and external stakeholders (3rd party vendors) to ensure seamless service provision and compliance with agreed service levels.
• Evaluating and delivering cost-efficient maintenance services on recommended physical repairs, replacements and improvements to property
• Build and maintain relationships with regulatory bodies on statutory requirements.
• Implement vendor management process ensuring vendor selection and evaluation is in line with stated policies and procedures.
• Negotiate all service contracts for ensuring that contract specification is achieved and that any errors or omissions are remedied speedily.
• Champion the development and maintenance of a comprehensive supplier/ vendor database.
• Prepare periodic activity report for the attention of the Property and facility Manager.

Minimum Qualifications

• A good First Degree in Estate Management, Electrical/Mechanical Engineering or a related field with a relevant post-graduate qualification
• Minimum of four (3) years of post-qualification experience in facilities/property management

Competency and Skills Requirements:

• Very good knowledge of the real estate industry with particular emphasis on facility management. Very strong negotiation skill and a high level of assertiveness
• Basic understanding of Health, Safety and Environment Standards & requirements Good customer service orientation, networking and teaming skills
• Good problem analysis and solving skills.
• Good interpersonal skill and communication skills. Strong Negotiation and Vendor Management Skills. Project Management Skills.
• Good proficiency in the use of office productivity tools (Ms Word and Excel)

Method of Application
Interested and qualified candidates should send their Application / CV to: careers@uragarealestate.com using the Job Position as the subject of the mail.