Finance & Admin Officer Job at APIN Public Health Initiatives Limited

APIN Public Health Initiatives Limited/Gte, formerly known as AIDS Prevention Initiative in Nigeria is a non-governmental organization registered with the Nigerian Corporate Affairs Commission (CAC). APIN has built a strong partnership with the Nigerian Government, which is memorialized through a memorandum of understanding (MOU) with the National Planning Commission. APIN is a leading Nigerian organization in the provision of prevention, care and treatment services to patients with HIV/AIDS, Tuberculosis; Malaria; Reproductive Health; Family Planning; Maternal, Newborn and Child Health, and other non-communicable diseases of public health significance.

We are recruiting to fill the position below:

Job Position: Finance & Admin Officer (NEST360 Project)
Job ID: api-52854
Job Location: Lagos
Employment Type: Full Time

Project Overview

• Reducing newborn deaths is a critical global health priority. The Sustainable Development Goal (SDG) 3.2 has a target for all countries to reduce neonatal mortality rates below 12/1,000 by 2030. At current rates of progress, sub-Saharan Africa will be the last global region to achieve SDG 3.2, reaching the target over fifty years or more too late. NEST360 (Newborn Essential Solutions and Technologies) catalyzes change for newborn care, enabling African countries to meet the 2025 ENAP coverage targets and the SDG 2030 newborn survival targets. The NEST360 international alliance has been optimizing this multi-stakeholder, evidence-based model in Nigeria since 2019. Building on demonstrated evidence of impact at seven hospitals in the southwest region of Nigeria and two health facilities in the FCT, NEST360 in Nigeria is currently positioned to scale up interventions to more public and private Nigerian hospitals with a high volume of inborn and outborn newborn rates throughout the country.
• NEST360 aims to end preventable newborn death in African hospitals by 2030. Our solution begins with the insight that saving newborn lives requires simultaneous delivery of a package of interventions that cut across the entire health system.  Together with African governments, educational institutions, and the private sector, NEST was created as a proven package of Newborn Essential Solutions and Technologies designed to ensure that all newborns receive quality care. In view of this, NEST360 is now a program that delivers life-saving affordable newborn technologies; builds strong human resources to support newborn care; provides medical technology management and innovation; and shares evidence-based strategies and an investment case to scale and sustain quality newborn care.
• The Project team in partnership with APIN Public Health Initiatives is working alongside the FMOH, the current implementing states, Oyo, Lagos and the FCT,  strengthening their capacity to effectively deliver quality Comprehensive Newborn Care services.
• As part of our scale up strategies and as we look forward towards better coverage of the care of the small and sick newborns across the country, we will require the services of a Finance & Accounts Officer

Role Purpose

• Reporting to the Project Director, the successful candidate will be responsible for overseeing both financial and administrative functions and preparing financial reports, keeping assets records and reconciling budget and expenses the NEST360 project.
• S/He will be responsible for instituting standard and general administrative and accounting procedures suitable for the implementation of the project. Maintain detailed, accurate up-to-date budget information and general operations to inform decision-making.
• S/He will ensure maximum compliance of tax laws, especially for PAYE and withholding taxes.

Other Responsibilities

• Monitoring of financial transactions at the program office for compliance with APIN financial & administrative policies, statutory and donor regulations.
• Coordinate program office budget preparation and budgetary control.
• Maintain a financial system, including electronic spreadsheet and QuickBooks accounting software for management reporting to track project expenditures.
• Respond to both internal and external auditors during such exercises.
• Respond to all relevant tax authorities in the event of tax audit exercises.
• Maintain program office petty cash, cheque books, ensure proper authorization for payments; upload payments to banking platform and ensure swift processing of vendor's payments; staff claims and advances.
• Review of staff advances and carried out age-long analysis of advances bi-weekly as well as following up staff with unretired cash advances.
• Prepare monthly financial reports and bank reconciliation statement to compliment the financial reports.
• Preparation and remittances of taxes (PAYE and WHT) schedules on a monthly basis and filing of annual returns with the tax authorities in compliance with tax regulations.
• Carryout other duties as may be assigned by the management.

Qualifications and Experience

• Must possess a First Degree or its equivalent in Accounting or Finance.
• Must possess a minimum of 6-7 years of post-NYSC working experience working in NGO or a development agency.
• Must possess a professional certification of ICAN or ACCA.
• Excellent administrative skills with the ability to maintain accurate and comprehensive record-keeping ensuring meticulous attention to details.
• Must be proficient in all aspects of corporate accounting and all pertinent financial standards, rules, and regulations relating to donor requirements.
• Ability to solve problems, exercising good judgment will be an asset.
• Must be of good character with proven impeccable integrity.