Finance & Administration Associate Job at the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Position: Finance & Administration Associate

Job ID.: R4699
Job Location: Taraba
Employment Type: Full Time

Overview

• The State Finance & Admin Associate is responsible for the provision of comprehensive accounting, administrative, and logistical support to state office. The ideal candidate will be responsible for managing daily administrative and financial tasks, ensuring strict compliance with organizational policies and procedures, and delivering exceptional support to the team.
• The Finance & Admin Associate will work closely with the Finance and Admin Officer in the state to coordinate operations, manage financial transactions & maintain accurate records in the state.

Responsibilities

• Prepare payment vouchers, and schedules for vendors and participants.
• Properly code all transactions.
• Maintain administration and accounting files.
• Follow up on outstanding vendor’s payments and assure timely reconciliation
• Responsible for ensuring accurate and timely posting of all financial transactions into QuickBooks
• Ensure that entries are entered into project activity tracking logs accurately and timely
• Ensure timely and accurate management of tax payments and other statutory obligations at the state level
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
• Inventory and asset management
• Arrange hotel for staff, participants, consultants who are coming to State for assignments
• Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Support in the Coordination of procurement and engagement of vendors for goods and services in the state
• Coordinate catering services for official functions within and outside the office location
• Control consumption of project (petrol, electricity, water, telephone,)
• Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
• Create all administrative and financial reports monthly as requested by the supervisor.
• Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.

Qualifications

• Bachelor's Degree in Finance, Accounting, or a related field.
• Minimum of 2-4 years of experience in Accounting, Finance and Administration
• Proficient in QuickBooks
• Experience with large complex organization is required, familiarity with international NGOs preferred
• Understanding of key aspects of accounting
• Experience with Global Fund and U.S. government projects
• Proven experience in finance or accounting roles, with knowledge of financial principles and practices.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Effective communication and interpersonal skills.
• Commitment to upholding ethical standards and integrity in financial practices
• Able to work independently by managing priorities and workload within the general schedule of work, instructions and standardized practices
• Proven ability to meet tight deadlines and deliver results under pressure
• Excellent command of written and verbal English
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of
• Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help support
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
• Strong office and organizational skills
• Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Adaptability, Communication, Problem Solving, Creativity and Innovation, Timeliness of Work, Quality of work and
• Team Relationships, Efficient Resource Utilization
• Ability to organize and complete manual and routine tasks as assigned
• Ability to perform at an acceptable level of control skill.

Note

• MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.
• MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.