Finance and Admin Officer Job at Albarka Health Spring Foundation (AHSF)

Albarka Health Spring Foundation (AHSF) is a non-governmental organization dully registered with Nigerian government through Corporate Affairs Commission (CAC/IT NO: 91613). Existing since October 2016, AHSF focuses on improving the quality of life of vulnerable population across communities in North East Nigeria. AHSF operates both in emergency and developmental context and have its program principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource base planning and implementation.

We are recruiting to fill the position below:

Job Position: Finance and Admin Officer

Job Location: Kebbi
Employment Type: Contract
Contract Duration: 7 months
Expected Start Date: As soon as possible

Job Summary
The Finance and Admin Officer will be specifically responsible for:

• Finance - The daily financial operations (accounting, financial management, budget monitoring, reporting, and accounting package, familiarize himself/herself on Insight applications of the office (QuickBooks) and ensure that the financial accounting environment follows AHSF policies and procedures, donor rules and regulations & National/State requirements.

Office Administration and Management:

• Facilitate effective Coordination, understanding and cooperation between the Operations department and Program Department
• Develop strategies to ensure efficient application of agency resources, minimize wastage and achieve highest standards of stewardship
• Directly supervise the building maintenance and repair for the office and residences
• Provide supervision on couriers to ensure that items documentation (for sent and received items) is carried out properly.
• Responsible for conducting due diligence process for vendors.es & Responsibilities.

Finance / Accounting:

• Ensure that the financial accounting environment in the Office follows AHSF policies and procedures, donor regulations and local legal requirements.
• Work with the Accounts Payable Specialist to ensure the disbursement Requests are in line with the authorization matrix and process them at appropriate level.
• Assist with the review liquidation requests submitted by partners and ensure the liquidation documentation is in conformity with generally accepted accounting principles and in compliance with AHSF and donor requirements.
• Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Office and NW Finance Manager as appropriate.
• Ensure that the financial accounting environment in the Local Office follows AHSF policies and procedures, donor regulations and local legal requirements.
• Prepare Disbursement Requests for next level authority approvals and process them at appropriate level.
• Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Office and North East Finance Manager as appropriate.
• Prepare request and send request for Operation staff and for the sub-office for approval.
• Will make recommendations to the head of program on items to be disposed of and prepare list of items for auctioning when directed.
• Facilitate effective Coordination, understanding and cooperation between the Operations department and Program Department.

Representation

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring the confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

 Position Requirements

• Bachelor’s Degree in Accounting or any Management related course, professional certification inclusive ICAN, ACA, ANAN.
• Master’s Degree in relevant fields; Accounting, any Management course will be an added advantage.
• Minimum of 3 years relevant administrative management experience, preferably with an international/national NGO.
• The Finance and Admin Officer WILL be based in Kebbi State.
• Prior experience in supervising staff in a structured work environment
• Demonstrate excellent written and oral communication skills.
• Must demonstrate a good understanding of contemporary management best practices
• Must have excellent research and facilitation skills.
• Excellent people skills.
• Demonstrate high level of initiative, diplomacy, and tact
• Excellent knowledge of computer software – MS Office and Excel especially.
• Must be flexible and be able to work independently and as part of a team.
• Be committed to Action the ’s mission, values, and policies.

Inclusivity Statement

• Albarka Health Spring Foundation is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of AHSFV, all AHSF Intern and Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other state.

Note

• AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, colour, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF - Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
• Women are strongly encouraged to Apply.