Finance and Office Intern Recruitment at Amnesty International

Amnesty International is a global movement with the aim to end human rights abuses. Independent, international, and influential; we campaign for justice, fairness, freedom and truth wherever they're denied. Amnesty International Nigeria is a national entity that is part of the global and we campaign for meaningful human rights change to build a culture of respect for human rights in Nigeria.

We are recruiting to fill the position below:

Job Position: Finance and Office Intern

Job Location: Abuja
Duration: 6 Months
No of weekly working hours: 40
Directorate: Amnesty National Office
Type of contract: Fixed Term Contract

Job Summary

• To assist the Finance and Office manager in the organisational (finance, administration, office maintenance and facilities and IT) functions of Amnesty International Nigeria’s Office.

Main Responsibilities
Finance:

• Support the financial control of Nigeria Office’s activities through the preparation of monthly balance sheet reconciliations and by ensuring adherence of the office to all policies
• Assist in the audit process and in the timely preparation of the annual statutory accounts, tax returns and other relevant reporting requirements
• Assist in timely preparation of accurate monthly management accounts forecast and annual budgets
• Assist in producing financial analysis and budget variance analysis for project and office management
• Support the Finance and Office Manager in ensuring the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk
• Perform timely and efficient processing of expense claims, invoices, travel advances and cash payments, supplier payments via use of automated systems where possible.
• Ensure strict controls of the office petty cash, including making regular bank deposits.
• Maintain an effective filing system and ensure transparency to financial records.

Administration:

• Assist the Finance and Office Manager in the coordination of administrative operations
• Provides ad hoc support to team members as appropriate including taxi/travel and hotel reservations.
• Assist in maintaining office procedures, security protocols, logistics and procurement, information systems and records for easy retrieval and compliance
• Create and maintain good filing system including generator log, transportation logs and operations
• Assist in planning, management and administrative meetings, seminars and workshops;
• Provide staff with sufficient logistical support & stationery material, and maintain clear administrative and communication systems including basic technical support

Office Maintenance and Facilities:

• Assist in the maintenance of office infrastructure including facility management, power management, equipment maintenance and asset management (maintaining inventory of properties/assets).
• Contribute to the office being run efficiently and effectively and supporting staff working in a safe and secure environment.
• Maintain a register of suppliers and service providers for all office needs including consumables IT (Information Technology)
• Support IT systems procurement and maintenance and liaise with IT providers and the IS IT team in London as appropriate.

Working Relationships

• Reporting to: Finance and Office manager - Amnesty International Nigeria 
• Posts that this job manages: None
• Other key relationships: Amnesty International Nigeria staff particularly the Executive Assistant and Team Administrator, West and Central Africa Regional Team and relevant IS teams (Finance, Legal/Procurement, IT and Facilities) and external consultants and service providers.

Skills, Attributes And Experience

• A Degree in Accounting, Business Administration, Finance, or related field or relevant professional qualifications. 
• A Master's Degree or a professional qualification is an advantage.
• Experience in the use of Quickbooks, to post entries, reconcile accounts and monthly bank reconciliation is mandatory.
• A practical work experience of 4 years will be required.
• Good interpersonal skills (communication, able to negotiate, influence, give effective feedback and be a team player), time management and planning skills.
• Ability to work under pressure, manage conflicting demands, multi task and work to deadlines to achieve results;
• Excellent oral and written communication skills in English; other relevant local languages or additional foreign languages desirable;
• Ability to deal effectively with people in person and on the telephone, in a polite, sensitive and understanding manner;
• Able to work in a manner that is consistent with the organisation’s core behaviours and competencies.
• Possess a high level of resilience, initiative and drive, is creative and able to be flexible and change orientation as required;
• Good working knowledge of standard Office software e.g. Word, Excel, Outlook
• Good financial acumen or numeracy skills.
• Experience dealing with suppliers, officers within government administration functions and external contracts; ideally will have maintained a relevant local network.
• Experience of monitoring budgets and an ability to identify budget problems and communicate to the relevant staff
• Bookkeeping and payroll experience desirable. Ability to use QuickBooks is an advantage.
• Office IT support or training experience desirable.

Salary
To be discussed