Import / Export Documentation Officer Job at HMD Africa

HMD Africa is the leading multi-brand distributor of machinery, equipment and parts in West Africa. Our comprehensive portfolio of premium brands is the industry reference. Founded in Lebanon in 1976, HMD evolved from a one stop shop for used machinery & parts to an international distribution company with a footprint in the Middle East, Africa, Europe and USA.

Since the year 2000, HMD has been focused on playing an integral role in the building of West African infrastructure, where we clearly positioned ourselves as the ultimate machinery solutions partner. HMD’s success is driven by its team of experts whose passion is to exceed all expectations and provide genuine after sales support. The core of HMD’s business is to understand customer needs and to provide quality solutions and services with professionalism and integrity. We strive not only to succeed but rather to be of value. Our ultimate goal is to uplift the machinery industry across Africa.

We are recruiting to fill the position below:

Job Position: Import / Export Documentation Officer

Job Location: Lekki, Lagos

Job Summary

• We are seeking an experienced Import / Export Documentation Officer to join our team. The successful candidate will be responsible for ensuring that all necessary import and export documents are prepared accurately and in a timely manner, in compliance with local and international laws and regulations.
• The role will involve liaising with various stakeholders, including shipping companies, customs brokers, government agencies, and internal departments, to ensure smooth and efficient import and export operations.

Key Responsibilities

• Prepare and process import and export documents, including invoices, bills of lading, customs declarations, packing lists, and certificates of origin, in compliance with legal and regulatory requirements.
• Monitor and report on changes in import and export regulations and policies that may affect the company's operations.
• Ensure that all documentation is complete, accurate, and properly filed, and that all deadlines and requirements are met.
• Coordinate with internal departments and external stakeholders, such as shipping companies, customs brokers, and government agencies, to ensure timely clearance and delivery of goods.
• Communicate effectively with customers and suppliers regarding shipment status, documentation requirements, and any issues or delays.
• Maintain accurate and up-to-date records of all import and export activities, including shipment details, documentation, and compliance with regulations.
• Resolve any discrepancies or issues related to documentation or shipments, working with relevant stakeholders to ensure a satisfactory resolution.

Qualifications and Experience

• Bachelor's Degree in International Business, Supply Chain Management, or a related field.
• 2-3 years of experience in import/export documentation and logistics, preferably in a similar industry.
• Proficiency in relevant software applications, such as Microsoft Office and logistics management systems.
• Ability to work independently and as part of a team, with a proactive and solutions-oriented approach.
• Strong knowledge of international trade regulations, including customs procedures, tariffs, and licensing requirements.
• Excellent communication and interpersonal skills, with the ability to work effectively with a range of stakeholders.
• Strong attention to detail and accuracy, with the ability to manage multiple tasks and priorities.
• Fluency in English, both written and verbal, is essential. Additional language skills would be an advantage.

Method of Application
Interested and qualified candidates should send their CV to: serge.kozikojoukian@hmd-africa.com using the Job Position as the subject of the mail.