Job Vacancies at BlueBrain Services Limited

BlueBrain Services Limited is a corporate and financial consulting firm managed by experienced corporate professionals in financial services, project management, business, and human capital development. We offer bespoke solutions and recent innovations in financial engineering in a bid to make our clients go ahead of their competition.

We are recruiting to fill the following positions below:

1.) Administrative and Finance Officer

Job Reference: BBR-001035
Job Location: Abuja
Job type: Full-time

Job Summary

• We are looking to hire an experienced Administrative and Finance Officer to perform specialized services of a routine clerical/administrative and finance nature in strict accordance with established procedural guidelines, as appropriate to the position.
• The Administrative and Finance Officer will also be responsible for maintaining accurate and up-to-date financial records of the organization.

Job Purpose

• The Administrative and Finance Officer will play a crucial role in ensuring the smooth and efficient functioning of the Sane Konsult office. On the administration side, s/he will be responsible for managing/overseeing daily operations, handling communications, and providing vital support to the team. 
• On the finance side, s/he will ensure that all staff maintain rules of financial engagement. S/he will also implement procurement processes, procedures, and accounting documentation.
• S/he will play a crucial role in maintaining financial records, handling day-to-day financial transactions, and ensuring compliance with relevant regulations.
• S/he will collaborate with various departments to support financial planning and analysis, contributing to the organization's overall financial health. This will be implemented in line with the organization’s existing finance policy and rules of financial engagement
• S/he should be highly organized, and detail-oriented, possess excellent communication skills, excel in multitasking, have a proactive approach to problem-solving, thrive in a dynamic work environment, and have a passion for contributing to the overall success of the Sane Konsult team.

Tasks and Responsibilities
Administration:

• Performs a variety of routine assignments as appropriate to the position; operates a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Update the company on new regulations from vehicle authorities, relating to the official use of vehicles.
• Serve as the primary point of contact for internal and external communications.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Ensure the office and equipment are maintained, well organized, and presentable always.
• Oversee and manage day-to-day office operations.
• Maintain office supplies inventory, place orders, when necessary, always ensure availability and up-to-date records of all the required documents/supplies.
• Responsible for logistics and ensuring all company vehicles are working appropriately. Ensure all safety kits, like a fire extinguisher, triangular caution sign, first aid kit, etc. are in the vehicle and up to date.
• Greeting and directing visitors and handling complaints in a courteous and professional manner.
• Coordinate schedules, arrange meetings, distribute memos and reports to ensure that everyone is kept current with necessary company news and information.
• Work with the team to prepare meeting agenda and take minutes during meetings.
• Assist in the preparation of reports and presentations for management.
• Ensuring that clients' identities, conversations remain confidential and the security of files and filing systems.
• Occasionally traveling off-site to deliver reports or files to other departments.
• Operate copy equipment, fax machines, printers, or other equipment necessary.
• Perform any other task assigned by the management.

Finance:

• Maintain accurate and up-to-date financial records of the organization.
• Assist in the preparation of budgets and financial forecasts.
• Monitor and manage cash flow to meet operational needs.
• Process financial transactions, including accounts payable, accounts receivable, and payroll.
• Reconcile bank statements and ensure the accuracy of financial data.
• Monitor budgetary performance and provide insights on variances.
• Collaborate with department heads to ensure adherence to budgetary guidelines.
• Conduct financial analysis and prepare financial reports for internal and external stakeholders to support decision-making.
• Assist in the completion of audits and regulatory inspections.
• Assist in managing, and reconciling petty cash, processing invoices, and assisting in basic financial record-keeping.
• Provide insights into financial performance to aid strategic planning.
• Utilize financial software and systems to streamline processes.
• Contribute to the improvement of financial procedures and systems.

Requirements / Competencies Required

• Bachelor’s Degree in Accounting, Business Administration, Management, or a relevant field preferred.
• Minimum of 3 years of work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO is a plus.
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems.
• Knowledge of financial regulations and accounting principles.
• Ability to effectively manage and organize data, including data entry, database management, and maintaining accurate records.
• Skill in drafting, editing, and formatting documents, reports, and presentations.
• Strong attention and orientation to details and results.
• Time management and organizational skills to keep track of deliverables and stay on schedule.
• Professionalism, motivation, creativity and flexibility.
• Experience with calendar management and scheduling software to coordinate appointments, meetings, and events,
• Basic understanding of financial software for tasks like invoice processing and petty cash management.
• Excellent communication and interpersonal skills.
• Capability to identify issues and implement practical solutions to address administrative challenges.
• Familiarity with electronic and manual record-keeping /document management systems to maintain organized and accessible files.
• Excellent verbal and written skills (in English, and the local language of the project).

Application Closing Date: 1st September, 2024.

Click here to apply online

2.) Administrative Officer

Job Reference: BBR-001040
Job Location: Abeokuta, Ogun
Job type: Contract

Job Summary

• We are looking to hire an experienced Administrative Officer to perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

Job Purpose

• The Administrative Officer will play a crucial role in ensuring the smooth and efficient functioning of daily operations, communications and providing vital support at the Team Lead's office at the farm. 

Job Description

• Performs a variety of routine assignments as appropriate to the position; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Ensure the office and equipment are maintained, well organized, and presentable always.
• Oversee and manage day-to-day office operations.
• Maintain office supplies inventory, place orders, when necessary, always ensure availability and up-to-date records of all the required documents/supplies.
• Coordinate schedules, arrange meetings, distribute memos and reports to ensure that everyone is kept current with necessary company news and information.
• Work with the team to prepare meeting agenda and take minutes during meetings.
• Serve as the primary point of contact for internal and external communications.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Greeting and directing visitors and handling complaints in a professional manner.
• Assist in the preparation of reports and presentations for management.
• Ensure that clients' identities, conversations remain confidential as well as the security of files and filing systems.
• Liase with various individuals on confidential matters as directed bt supervisor.
• Perform any other task assigned by the management.

Requirements / Competencies Required

• Bachelor's Degree in Business Administration, Management, or relevant field preferred.
• Minimum of 2 years of work experience in administrative support functions. Experience with working in a farm project is a plus.
• Proficient skills in MS Office packages (Excel, Word, PowerPoint) and information management systems.
• Excellent organization, interpersonal and attention to detail skills.
• Excellent written communication and verbal skill. (Fluency in French is required for the role and English)
• Valid International Passport
• Preferably female within 24- 32 years.
• Willing to work on a farm.
• High level of integrity.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Application Closing Date: 2nd September, 2024.

Click here to apply online

3.) Medical Assistant

Job Reference: BBR-001039
Job Location: Abeokuta, Ogun
Job type: Full-time
Department: Marketing

Job Purpose

• The Medical Assistant is responsible for providing both clinical and administrative support to ensure smooth operations in the Farm clinic.

Job Description

• Taking Medical Histories: Recording patient medical histories and vital signs.
•  Assisting with Examinations: Preparing patients for examination, assisting the physician during examinations.
• Performing Basic Laboratory tests: Collecting and preparing laboratory specimens.
• Performing venipunctures and other phlebotomy procedures.
• Wound Care: Dressing wounds and removing sutures or staples.
• Patient Education: Providing patient education and instructions on medications, special diets, and other physician-prescribed treatment regimens.
• Sterilizing Equipment: Ensuring all medical instruments and examination rooms are sterilized and properly maintained.
• Respond to Emergencies: Monitory partners on the farm, reacting to emergencies and getting them to the health center
• Ensure sufficient availability of all drugs in the clinic weekly/monthly/quarter
• Coordinate regular updating of services in the clinic and request for resupply of drugs when necessary.
• Provide immediate medical care and first aid to farm workers in case of injuries or illnesses
• Maintain accurate and confidential health records for all farm workers.
• Carry out other duties as required by management.

Additional Duties:

• Scheduling Appointments: Managing patient appointments and follow-ups.
• Patient Check-In/Check-Out: Handling patient registration, check-in, and check-out procedures.
• Inventory Management: Ordering and maintaining inventory of medical supplies and equipment.
• Patient Communication: Communicating with patients regarding test results, prescriptions, and treatment plans as directed by a physician.
• Medical Records: Updating and maintaining accurate electronic and hard copies of all diagnosed partners attended to at the clinic in Soilless Farm Lab.
• Correspondence: Managing correspondence, including answering phone calls and responding to emails.
• Office Management: Assisting with the overall management and coordination of the office or clinic.
• Handling Financial Transactions: Processing payments and managing financial transactions.

Requirements / Competencies Required

• Bachelor's Degree in Nursing, Medical Sciences or any related field from an accredited institution.
• Minimum of 2 years of nursing/Medical experience, preferably in an occupational health or emergency care setting.
• Valid medical license in the state of employment.
• Experience in a farm or agricultural setting is a plus.

Skills and Competencies:

• Strong clinical and first aid skills.
• Excellent organizational and record-keeping abilities.
• Knowledge of occupational health and safety regulations.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word) and electronic health record systems.

Personal Attributes:

• Compassionate and patient-focused.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach.
• Reliable and trustworthy.

Application Closing Date: 31st August, 2024.

Click here to apply online