Job Vacancies at Wellspring College

Wellspring College is a model school established in 2003 by astute and seasoned academics and education administrators who commonly share the vision of returning standards to the nation's educational system. We harness every opportunity to give our students sound spiritual, academic, mental and social development. We are committed to providing a challenging, dynamic, relevant and coherent curriculum, which promotes lifelong learning and produces responsible, independent critical thinkers and learners who act ethically and confidently in their personal career and community life.

We are recruiting to fill the following positions below:

1.) Administrative Officer

Job Location: Ikeja, Lagos
Employment Type: Full-time

Responsibilities

• Develop and implement comprehensive maintenance programs to ensure the proper functioning of all equipment, systems, and structures within the facility.
• Conduct regular inspections to identify areas of improvement and address maintenance issues promptly.
• Collaborate with external vendors and contractors for repairs, renovations, and facility upgrades.
• Lead and supervise a team of maintenance staff, contractors, and other facility-related personnel.
• Enforce safety regulations and protocols to create a secure environment for employees, visitors, and contractors.
• Conduct regular safety audits and risk assessments, implementing necessary measures to mitigate potential hazards.
• Manage the company’s fleet and transportation unit and supervise the drivers.
• Manage office supplies stock and place orders
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements and Skills

• Bachelor's Degree in Facility Management, Business Administration, or related field (or equivalent work experience).
• Proven experience in facility management, with a minimum of 5 years in a similar role.
• Proficiency in budget management, vendor negotiations, and contract administration.
• Familiarity with relevant laws, regulations, and codes pertaining to facility management.
• Strong knowledge of building systems, equipment, and maintenance protocols.
• Excellent leadership and communication skills, with the ability to collaborate effectively with diverse teams.
• Strong problem-solving abilities and a proactive approach to addressing facility-related challenges.

Application Closing Date: 14th November, 2023.

Method of Application
Interested and qualified candidates should send their CV to: collegevacancies.ng@gmail.com using "Administrative Officer" as the subject of the mail.

Note: Only qualified candidates would be contacted.

2.) Internal Control Officer

Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Functions

• Own the design, implementation, documentation, assessment and monitoring internal control framework, including group policies and key risks in order to ensure that the group has adequate controls to prevent unintentional and intentional errors in financial reporting, processes and business operations.
• Formulate policies and procedures to improve internal controls, compliance and efficiency
• Deliver adequate and timely action plans and monitor progress to address and resolve control deficiencies
• Work collaboratively with business and process owners to implement and monitor remediation efforts that result from internal control assessments, ensuring the effective implementation of corrective action.
• Lead the process for internal controls reviews across the group
• Deliver adequate and timely reporting on the internal control framework and control deficiencies to ensure appropriate communication, documentation, escalation to business partners, senior leadership and audit committee.
• Actively seek standardization and automation, apply and implement best practices for managing internal controls and deploy innovative technology where possible to enhance and continuously improve the design and operating effectiveness of the controls, documentation, assessment and review procedures.

Job Specification

• Bachelor's Degree / Higher National Diploma (HND).
• 5 years of experience in the educational industry or any other sector.
• Relevant professional certification (ACA, ACCA) is a plus.
• Strong communication skills presenting internal control and risk matters in an understandable way across various forums and levels of the organization with the right level of detail.
• Strong oral and written communication skills, including sound presentational skills.
• Excellent organizational and interpersonal skills, and ability to work as part of a multi-cultural team.
• Adaptable to working in a fast paced, ever-changing environment
• Strong experience and interest for how technology and systems can support internal control effectiveness and efficiency.
• Solid understanding and experience with internal control frameworks.
• Strong analytical skills include the ability to spot, assess and address risk, materiality and interdependencies and translate it into impact analysis for the financial reporting and recommendations for improvement
• Striving for continuous improvement and optimization
• Ability to work well independently as well as the ability to work well with stakeholders and communicate the benefits of tax initiatives.
• Flexibility in resolving issues and addressing changing priorities.

Application Closing Date: 14th November, 2023.

Method of Application
Interested and qualified candidates should send their CV to: collegevacancies.ng@gmail.com using the Job Position as the subject of the mail.

Note: Only qualified candidates would be contacted

3.) Female House Parent

Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Responsibilities
Routine:

• Know each child personally and be concerned for their academic and social development and personal welfare. To this end, he/she may need to liaise with Class teachers, Year Tutors, Counsellor and relevant staff in respect of each child.
• Actively participate in all boarding house social and recreational activities, and encourage students to do likewise.
• Work with the Supervisor to ensure that adequate recreational and social activities are available in the boarding house, and to encourage the boarders to be actively involved.
• Work with the Supervisor to ensure that programmes and activities are properly planned and executed in accordance with the vision of the College management. This includes social and recreational activities, visiting days, etc.
• Responsible for waking students, supervising their morning duties and ensure the timely conclusion of all morning preparation.
• Ensure that students are clean, neat and appropriately dressed when leaving the hostels for meals, classes, etc.
• Ensure students’ strict adherence to and participation in all boarding house routines/activities.
• Prepare and supervise prep, offering assistance and support to those experiencing difficulties. Where necessary, offer additional assistance outside prep hours.
• Supervise students at meal time.
• Ensure that students properly observe “lights out”.

Communication:

• Monitor and be acquainted with students’ general health, hygiene, eating, sleeping and other habits and report any concerns to the immediate supervisor.
• Frequently communicate information and reminders on Boarding house and general College matters to boarders.
• Verbal and written communication of situations and matters arising for the benefit of other boarding house staff. This includes frequent updates between House Parents sharing a shift, and upon the completion of shifts, in the handover notes.
• Responding to parents’ communications i.e., emails, telephone calls, messages, etc. within 24 hours and maintaining records of all such correspondence.

Academic:

• Encourage a culture of learning, ensuring that students play an active role their academic pursuit. This will involve ensuring that students do their homework, study, copy their notes, etc.
• Keep informed of the academic challenges and progress of the boarders, initiate and facilitate academic support through the school’s academic staff.
• Keep track of individual boarders’ academic performance, motivating and holding them accountable for their academic progress.
• Pay particular attention as a mentor to individual boarders, as may be assigned.

Maintenance, Health and Safety:

• Ensure that the hostels are tidy and clean, and that furniture, fittings and general facilities are safe and in good working condition. Report any concerns, damage or repairs required to the Facility Manager, with the immediate supervisor in copy. All maintenance complaints must be followed up till execution.
• Work with the rest of the team to ensure that the hostel is fully ready before the return of students from the holidays.
• Ensure compliance with the College facility policy.
• Appropriately receive visitors to the hostel with paramount concern for the safety and security of the boarders.
• When students leave for school, and for holiday, to ensure that the hostel is left in good order; windows closed, doors locked, lights and sockets off, taps turned off, garbage disposed, etc.
• To be security conscious and support the Security Team by ensuring that doors are locked on exit, particularly at night.

Medical:

• Keep informed of medical information on boarders, especially with regard to ailments, treatments, allergies, existing medical conditions, medication, etc.
• Provide first aid in event of medical emergencies of any kind where no member of the medical team is immediately available to do so.
• Ensure that sick boarders receive prompt care and medical attention both during and after school hours.

General:

• Ensure that students properly execute their assigned chores and other tasks.
• Enforce the College’s boarding house policy and implement a clear-cut and fair system of sanctions within the hostel in relation to the College’s Code of conduct. He/she may also introduce proactive measures to prevent the contravention of school rules and regulations.
• Properly receive boarders and assign bed spaces upon resumption to the boarding house.
• Be responsible for the whereabouts and supervision of students in the boarding house during boarding house hours.
• Ensure the physical and emotional safety and security of students in the boarding house. This would include Informing the Supervisor of any concerns regarding Child Protection or the safeguarding of children.
• To be involved in marketing the school on days and times when prospective parents are visiting and want to inspect the boarding facilities.
• To attend meetings and College functions as are appropriate to your role and play an active role in the wider life of the College.
• Report (verbal and written) on boarders, events and incidents in the boarding house.
• Act in a parental role; as a disciplinarian; a mediator for students’ disputes; deal with incidents; act as a confidant and a spokesperson.

Additional:

• Deal with emergencies of any kind and accompany students to the hospital where no member of the medical team is immediately available to do so.
• Prepare weekly reports on boarders and activities/events in their hostels.
• Ensure that hostels are properly locked at night and checking on the students at intervals during lights out, to ensure that they are asleep.
• Take roll call at least twice daily.
• Oversee students’ departure to school in the morning and receive them into the hostels at the designated time.
• To do a final check when all students leave the hostel for school, meals, Sunday service, etc., ensuring that the hostel is left in good order; windows closed, doors locked, lights and sockets off, taps turned off, etc.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 5-10 years of experience.

Application Closing Date: 15th November, 2023.

Method of Application
Interested and qualified candidates should send their CV to: collegevacancies.ng@gmail.com using the Job Position as the subject of the mail.

Note: Only qualified candidates would be contacted