Executive Assistant Job at Betsy Lifespring Investment Limited

Betsy Lifespring Investment Limited, an investment company, is recruiting to fill the position of:

Job Position: Executive Assistant

Job Location: Lagos
Employment Type: Full-time

Job Description and Responsibilties
The Employee is expected to carry out the following responsibilities, including but not limited to:
Calendar Management:

• Schedule and coordinate meetings, appointments, and events for executives.
• Prioritize and manage conflicting demands on the executive’s schedule.
• Ensure all meetings are well-organized, with necessary preparations completed in advance.

Travel Arrangements:

• Book flights, hotels, and transportation for business trips.
• Prepare detailed travel itineraries and coordinate any changes.
• Ensure smooth travel logistics for both domestic and international trips.

Communication Management:

• Manage and screen emails, phone calls, and messages for the executive team.
• Draft, review, and distribute business correspondence as needed.
• Serve as a primary liaison between the executive and internal/external stakeholders.

Document Organization

• Maintain, update, and organize company files, records, reports, and other essential documents.
• Ensure all documentation is easily accessible and well-structured.
• Assist in preparing reports, presentations, and other business materials.

Meeting Coordination:

• Prepare meeting agendas, take minutes, and distribute materials before and after meetings.
• Ensure follow-ups and action items from meetings are tracked and completed.
• Manage virtual and in-person meetings, ensuring smooth execution.

Expense Management:

• Track and manage executive expenses, reimbursements, and budget-related tasks.
• Ensure timely submission of financial reports and expense documentation.
• Assist in maintaining financial records and processing payments related to executive functions.

Liaison Role:

• Act as a bridge between executives and employees, clients, and business partners.
• Ensure clear and effective communication between different departments.
• Represent the executive professionally in interactions with key stakeholders.

Project Support:

• Assist in managing and executing special projects and initiatives.
• Conduct research and provide insights to aid decision-making.
• Coordinate with various teams to ensure smooth project execution and timely completion.

Method of Application
Interested and qualified candidates should send their Applications to: betsylifespring@gmail.com using the Job Position as the subject of the mail.