Logistics Assistant Job at HMD Nigeria

HMD Nigeria - Incorporated in August 2003, HMD has built a strong reputation as a specialized distributor and service provider of premium heavy machinery and parts used in the mining, quarrying, construction, roadworks, recycling, transportation, and agricultural industries. HMD is focused on playing an integral part in the building of Africa’s infrastructure, where we have clearly positioned ourselves as the ultimate machinery solutions partner.

HMD’s success is driven by its team of experts whose passion is to provide genuine after-sales support. The core of HMD’s business is to understand customer needs and to provide quality solutions and services with professionalism and integrity. We strive not only to succeed but rather to be of value. Our ultimate goal is to uplift the machinery industry across Africa.

We are recruiting to fill the position below:

Job Position: Logistics Assistant

Job Location: Lekki, Lagos
Employment Type: Full-time

Basic Responsibilities

• Coordinate with different clearing agents, to ensure no demurrage, effectiveness, productivity, for internal/external customer satisfaction.
• Processes orders and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance resulting in cost efficiencies timely delivery.

Scope of Accountability

• Support Procurement Head and Business Unit management with cost effective and timely logistics services.
• Coordinate, facilitate and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance to provide high level service achieving both Internal/external customers’ satisfaction.

Main Responsibilities
Duties include, but are not limited to the following:

• Plan, administer, and coordinate logistics activities of the full order cycle- from start to finish, to avoid demurrage, ensure meeting deadlines and satisfying customers.
• Initiate customs clearing through GCNET system.
• Coordinate with internal/external customers to understand and fulfil their requirements.
• Classify importations on the right HS Code to avoid extra VAT and other statutory payments.
• Fill proper customs’ documents and releasing them for change of ownership on request.
• Provide all associated cost on each consignment to enable accurate calculation of landed cost for each importation.
• Release shipping documents after careful revision to avoid delays and extra costs.
• Communicate with shipping lines and freight forwarders to ensure prompt delivery.
• Maintain an updated tracking sheet for all shipments, identify gaps, provide solutions, and share updates with stakeholders.
• Address problems or complaints that may arise quickly and report complex issues to management.
• Comply with all regulations, laws, and policies to ensure smooth process.
• Maintain accurate records and accounts of deliveries through sound audit procedures.

Key Performance Indicators

• Proper classification of importation HS codes
• Timely clearance of importation to avoid demurrage
• Accurate accountability of cost on each consignment

Qualifications
Education:

• Bachelor's Degree in Purchasing & Supply

Experience:

• 2+ years of experience in similar role.

Technical Competencies:

• Strong knowledge of incoterms
• Solid exposure to documentary credits and LC.
• Strong organizational, problem?solving, and analytical skills.
• Ability to manage priorities and workflow.

Good Negotiation Skills.

• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Acute attention to detail.
• Effective Time Management with demonstrated ability to Manage tasks effectively.
• Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…).

Leadership Competencies:

• Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
• Leadership - Focus on goals; commitment to drive execution.
• Change leadership - demonstrate positive attitude towards change; embrace and cascade change in own area.
• Talent development - develop self and share expertise and feedback with others.
• High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
• Customer orientation, to meet customer expectations and build win-win long term relations.
• Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

Languages:

• Fluency in languages: English, French is a plus.