Office Administration Assistant Job at Jaza Energy

Jaza is a solar energy start-up working to power Sub-Saharan Africa. We build solar-powered shops which charge batteries customers use to power their homes. In 2022, we achieved over 1.5 million battery swaps, providing approximately 186,000 people access to clean, affordable energy. We employ women from each community (known as Jaza Stars) to run the service, empowering our team to become leaders, entrepreneurs and drivers of economic growth within their communities. We’ve already successfully entered the Nigerian market, piloted several sites here and will grow to hundreds of locations over the next year. To support this expansion, we’re planning to hire over 200 people over the next 6 months.

We are recruiting to fill the position below:

Job Position: Office Administration Assistant

Job Locations: Ibadan, Oyo
Job function: People & Culture
Employment Type: Contract
Workplace Type: Onsite

Position Overview

• The Office Administration Assistant will play a key role in maintaining a well-organized, efficient, and productive work environment.
• You will handle a variety of administrative and clerical tasks and be the go-to person for office-related needs, ensuring our team has the support they need to thrive.

Responsibilities

• Manage daily office operations, including office supplies, and general upkeep.
• Manage office reception, staff and guest entry and exit control.
• Maintain and organize company records, documents, and databases.
• Assist in visa, pass and permit applications.
• Arrange transport, flight and hotel bookings for company visitors and staff when needed.
• Design, Print and Distribute staff ID cards.
• Coordinate general office cleaning and security services.
• Liaise with vendors, service providers, and landlords on various office related matters
• Assist in basic HR, finance, or procurement tasks (filing receipts, tracking expenses, etc.)
• Provide general administrative support to management and team members
• Ensure compliance with internal processes.
• Dispatch/deliver correspondences to appropriate offices and collect parcels when required.
• Perform other duties as assigned.

Qualifications

• A minimum of a Diploma, OND, HND or Bachelor’s Degree in Public Administration, Human Resource Management, Business Administration, international relations, or a social science field.
• Attention to detail in ensuring accuracy and precision in handling information, reports, and administrative tasks.
• Sound English written and oral communication skills, strong critical thinking, problem solving, people-centric approach, purpose-driven thinking, accountability, and time-punctuality.
• Ability to work independently, but in a consultative environment with other staff and supervisor.