Personal Assistant to the Managing Director Job at Brenhazy Limited

Brenhazy Limited is a privately owned Nigerian company incorporated in 2014 to provide Manpower Services, Engineering, Procurement, and Construction (EPC) services to companies in line with standard requirements and global best practices.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Managing Director
Job Location: Lekki, Lagos
Employment Type: Full-time

Main Tasks

• Diary management – outlook experience essential
• Booking meetings/appointments
• Business travel – booking flights, hotels, car hire, valet parking etc
• Maintaining MD’s travel log
• Maintaining MD’s planner
• Organizing visas
• Arranging visa invitation letters to overseas visitors
• Reconciling monthly expenses
• Check report produced by the receptionist for staff sickness/holiday is the correct update of the sickness absence report
• Fielding calls for MD & taking messages
• Organizing food/refreshments for business lunches
• Inputting and updating contact details into Outlook
• Managing MD’s office
• Carrying out research for particular projects as requested by MD
• Taking minutes at various management meetings & typing up minutes
• Purchasing various items for MD as and when required
• Paying personal bills for MD
• Organizing medical/dental appointments
• Organizing MD’s personal/family cars – insurance, MOT, servicing, repairs etc.
• Organizing MD’s personal hobby - hotels where required. Arranging flights/hotels
• Assisting MD with personal holidays/events
• Ad hoc paperwork & duties

Technical & Essential Skills

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint

Interpersonal Skills:

• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritize work and manage time effectively and be proactive
• Excellent Organisational skills
• Communication skills – the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Self-motivated
• Ability to maintain a high level of discretion

Method of Application
Interested and qualified candidates should send their CV to: recruitment@brenhazy.com using the Job Position as the subject of the mail.