Personal Assistant to the Managing Director (PA to MD) Job at Norsworthy Farms and Agro-Allied Industries

Norsworthy Farms and Agro-Allied Industries specializes in palm planting and premium palm oil production, combining tradition with innovation to deliver excellence in the agro-industry. With a commitment to sustainable practices, we cultivate high-quality palm plantations and produce refined palm oil products that meet global standards. Our operations not only contribute to food security and industrial supply chains but also support environmental conservation and community development. At Norsworthy, we are dedicated to advancing the palm oil industry while creating value for our customers, partners, and stakeholders.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Managing Director (PA to MD)
Job Location: Asaba, Delta
Employment Type: Full-time
Reporting to: Managing Director (MD)
Department: MD’s Office

Role Overview

• The Personal Assistant (PA) will provide high-level administrative and operational support to the Managing Director (MD).
• This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities efficiently. 
• The PA will act as a key liaison between the MD and internal/external stakeholders, ensuring seamless communication and coordination of activities.

Key Responsibilities

• Serve as the primary point of contact between the MD and internal/external clients.
• Screen and direct phone calls, emails, and correspondence, responding where necessary.
• Manage the MD’s diary, schedule meetings, and coordinate appointments.
• Organize and plan meetings, including preparing agendas and taking minutes.
• Arrange travel, accommodation, and other logistics as required.
• Prepare reports, presentations, and briefs, including operational and financial summaries for board meetings.
• Maintain office supplies and ensure an efficient office filing system.
• Monitor and report on the MD’s email, responding on their behalf when required.
• Draft communications and official correspondence on behalf of the MD/Project Manager.
• Conduct research and prepare summaries or reports as needed by the MD.
• Coordinate with the Estate Manager and Field Supervisors to compile and summarize daily productivity reports for review by the MD, Project Manager (PM), and HR.
• Prepare and submit the plantation’s monthly report by the 5th of the following month.
• Act as the company secretary for the Estate Manager, Project Manager, HR Manager, and Finance Manager.
• Handle various ad hoc tasks and special projects as assigned.

Qualifications & Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong knowledge of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English.
• Exceptional organizational and time management skills.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Familiarity with modern office tools, gadgets, and applications.
• High level of discretion, confidentiality, and professionalism.
• High school diploma required; additional certifications in administrative or PA-related fields are an advantage.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@norsworthy.com.ng using the Job Position as the subject of the mail.