Procurement / Administration Associate Job at Mixta Nigeria

Mixta Africa is one of the first international and European groups to enter the Northern African Real Estate sector. Founded in April 2005, Mixta África specialises in property development projects in the African continent. The company was established with the objective of responding to the existing housing deficit in the African continent.

We are recruiting to fill the position below:

Job Position: Procurement / Administration Associate

Job Location: Victoria Island, Lagos
Job Type: Full Time

Summary

• The ideal candidate will support the Head, Procurement & Administration in providing support for the various businesses by ensuring a safe work and conducive work environment and the provision/availability of resources and to enable the businesses achieve their goals.

Procurement:

• Ensure a transparent vendor selection process
• Research and evaluate prospective suppliers

Vet all purchase invoices:

• Review all entity purchases in line with their annual approved budget
• Follow and enforce the company's procurement policies and procedures.
• Review, compare, analyse, and approve products and services to be purchased.
• Manage inventories and maintain accurate purchase and pricing records
• Maintain and update supplier/vendor information
• Maintain good supplier relations and negotiate procurement contracts.
• Prepare budgets, cost analysis, and reports.

Vehicle and Driver Management:

• Manage drivers and ensure policies and procedures are being followed, Verify monthly fuel consumption, and overtime.
• Conduct spot checks on the vehicles to ensure cleanliness, proper servicing, maintenance and accuracy of mileage and logbook
• Oversee the Preventive Maintenance schedule for the company’s fleet

Office Management:

• Ensure operational excellence in external and internal points of the facility in line with the Group standard quality and excellence
• Ensure 95% uptime of all office appliances and equipment
• Ensure all lease contracts are in place and renewed/terminated as appropriate
• Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is upkeep.
• Ensure storage manage and disposal of old office equipment/asset
• Oversee office space allocation for new employees.

Travels & Event Management:

• Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc
• Insurance - Oversee the prompt processing of all insurance renewal/claims and update records of all insurance policies & schedules
• Inventory, Stationery & Consumables Management - Ensure Nil out of stock provisions for all office consumables and stationery
• Ensure the weekly submission of tracker showing inventory and ordering levels
• Maintaining appropriate inventory records for audit purposes
• Detect and report on stock loses
• Highlight low stock situations of marketing materials to the relevant units.