Procurement Assistant Job at MSI Reproductive Choices

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

Today, our organisation has over 9,000 team members working in 37 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

We are recruiting to fill the position below:

Job Position: Procurement Assistant
Job Location: Lagos
Employment Type: Full Time

Responsibilities

• This role involves various procurement functions including Strategy & Planning, Advisory and Support, Sourcing, Negotiation and Contracting, Supplier Performance, Knowledge Management, Supervision, and Relationship Management.
• The Procurement Assistant will execute these duties in accordance with MSI Nigeria Procurement Guidelines, Standard Operating Procedures, and other relevant policies.

Responsibilities
Liaison, Coordination & Technical Support:

• Communicate with suppliers, contractors, and MSI Nigeria staff regarding purchase requisitions, specifications, bids, contracts, orders, and related matters.
• Provide technical guidance to Programs and Departments in drafting specifications, establishing price estimates, and other procurement technical aspects.
• Manage user expectations in line with applicable procedures and processes.

Contracting & Contract Management:

• Prepare Purchase Orders using the Tally System.
• Draft, edit, review, and interpret contract terms, conditions, and specifications.
• Recommend negotiations and contract awards for supplies.
• Ensure Supplier Performance reports are obtained per procurement transaction from Users/Programs.
• Inspect and compare the quality of merchandise and/or services purchased or to be purchased to ensure they meet MSI Nigeria requirements.
• Ensure procurement transactions due for payment are complete and submitted to Finance for action.

Reporting & Knowledge Management:

• Compile monthly procurement reports.
• Maintain a complete audit trail for all procurement process documentation.
• Keep an up-to-date Supplier list with key supplier details; maintain Supplier Admin & Bid Logs.

Required Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Procurement & Stores Management, Commerce, or Business Administration.
• Considerable (1-2 years) full-time professional-level experience involving the acquisition of medical supplies, equipment, commodities, or services through a competitive bidding and negotiation process; experience with international procurement transactions.
• Outstanding written and verbal communication skills.
• Experience working with a non-governmental organization.
• Professional qualification in Procurement or at least ¾ professional qualification (e.g., CIPS).
• Evidence of good standing with a recognized clinical-related professional body.
• Articulate and analytical with attention to detail.
• Ability to work with minimum supervision.

Method of Application
Interested and qualified candidates should send their comprehensive resume along with a brief cover letter as a single MS Word document or PDF to: MSNGrecruitment@mariestopes.org.ng  using the Job Position as the subject of the mail.