Project Assistant Job at WTS Energy

WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

We are recruiting to fill the position below:

Job Position: Project Assistant

Job Location: Port Harcourt (Residential), Rivers
Job type: Full time
Industry: Oil & Gas

Job Summary

• The job holder is responsible for the general administration, secretarial, and related logistics matters for one or several teams of Project Group, specifically based in Port Harcourt NIGERIA.
• The job holder is also accountable for demonstrating exemplary behavior about HSSE rules and requirements.
• The job holder reports to the Package Manager and functionally to the Project Control Manager.

Main Responsibilities

• To organize and follow up Project Management team agenda as requested. 
• To type/register/manage outgoing correspondences or any paperwork for the Project Management team as  requested 
• To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT, and phone  equipment) 
• To maintain the Project Directory, schedule of absence/presence/missions, and any other directory as necessary 
• To organize travel arrangements for the Project team: organize missions, make sure all security rules are applied, perform booking as necessary, and treat expense statements of travelers promptly
• To manage and order necessary office supplies 
• To organize or assist the organization of meetings and associated logistics (internal meetings/meetings with Partners/Contractors or special events) 
• To receive/dispatch/register / manage information and correspondences 
• To welcome and guide visitors 
• To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project.  
• To gather ‘lessons learned’ and provide feedback to other entities as required. 
• Must have a good communication skill.

Educational Qualifications & Skills

• BSc or HND, or equivalent with sound knowledge in Documentation management through EDMS. 
• Professional Experience: 10-15 years
• Experience in a similar position: 5 years