Reception Administrator Job at Cindy Oaks

At Cindy Oaks Montessori Preschool and Elementary school, we create the happiest and friendliest environment for all families with children from age three months to 12 years old and extend our care to all programs. Cindy Oaks was birthed with the yearning to fill the gap many Nigerian children experience during their early years - the foundation stage. We aim to fill young learners with new experiences that will propel them into exploration and discovery of their innermost desire, interest and talents. A pupil at Cindy Oaks School acquires a quality education that he can position him anywhere in the world for future endeavors.

We are recruiting to fill the position below:

Job Position: Reception Administrator

Job Location: Gbagada, Lagos
Employment Type: Full-time
Job Field: Education
Office Hours: Monday - Friday 7:00am - 5:00pm

Job Description

• We are seeking to hire a well-organized and versatile Reception Administrator to manage our front desk on a daily basis and to perform a variety of clerical tasks to the highest quality standards.
• The Reception Administrator will manage the school lobby area and provide positive first impressions along with welcoming guests.
• Your duties include offering teaching and administrative support across the organization. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls/emails.
• To be successful as a Reception Admin, you should have a pleasant personality, as this is also a customer service role.
• You should be able to deal with emergencies in a timely and effective manner, while streamlining school operations.

Roles & Responsibilities

• Greet and welcome guests, parents and students as soon as they arrive at the school.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures).
• Provide basic and accurate information about the school in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries.
• Update records such as class schedules and academic transcripts, and coordinate meetings, including parent-teacher conferences.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor cards).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• School social media management.

Requirements

• Qualification: OND / HND.
• Experience: 0 - 2 years experience.
• Age: between 18 - 25 years.

Desirable Skills:

• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Positive attitude.

Method of Application
Interested and qualified candidates should send their Application / CV to: cindyoaksjobs@gmail.com using the Job position as the subject of the mail.