Secretary Job at Phyatex International

Phyatex International provides consulting, training and recruitment services to organisations. We access the employment needs of our clients and provide solution.

We are recruiting to fill the position below:

Job Position: Secretary
Job Location: Lagos

Job Description

• We are looking for a Secretary for an executive. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
• You will assist the executive by supporting them with planning and distributing information.
• You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

Requirements

• Proven work experience as a secretary, administrative assistant, office assistant or administrative officer
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• Must be willing to travel

Note: use the Job Title as the subject of the mail.